Manager, Events

Manager, Events (Regular, Full-Time)

Events

Reporting to the Associate Vice President, Events, the Manager, Events leads small-to-mid-level Development Department events from ideation through execution, collaborating closely with Event Leadership on strategic initiatives. This includes involvement in Fundraising Groups, Facility Rentals, Galas, and Staff events, as well as partnering with departments such as Membership, Education, and the Museum Director’s Office. Successful candidates excel in communication, problem solving, creativity, and organization.

Responsibilities:

• Pre-Event Logistics and Onsite Execution
  1. Oversees a range of events, leading production, guest experience, budget management, timeline development, and advanced logistical coordination.
  2. Serves as a partner for senior leadership on galas and other museum-wide initiatives.
  3. Develops roles and responsibilities per project, coordinating staffing resources and ensuring adequate coverage for critical onsite roles.
  4. Manages internal work orders and vendor relationships (e.g. rentals, catering), ensuring compliance with event standards.
  5. Oversees venue preparation and coordinates with internal departments (Facilities, AV, IT, Security, Valet) to address requirements.
  6. Prepares and presents key documents (timelines, run of show, budgets, event flows, presentations) for distribution.
  7. Performs other duties or special projects as assigned.
• Department Support
  1. Implements best practices for budget oversight, vendor contracts, and expense reconciliation for events.
  2. Maintains comprehensive event documentation (e.g., photography assets, run of show, budget tracking) to ensure organization and continuity.
  3. Contributes to the facility rental program by supporting strategies, managing or updating necessary materials, and representing event space offerings.
• Guest Management and Communications
  1. Manages donor and VIP communication plans, ensuring a high-touch approach that aligns with Development Department standards.
  2. Organize guest lists criteria, deploys invitations, tracks RSVPs, and implements communication strategy to ensure a seamless guest experience.
  3. Oversees invitation development, production, and distribution (print and digital), meeting all deadlines.
  4. Acts as an ambassador for the museum, maintaining relationships with donors and external partners, and advocating for the museum’s mission.
• Creative and Event Ideation
  1. Develops innovative concepts to elevate guest experiences, and support donor engagement through events.
  2. Prepares presentations outlining event updates, designs, and catering options for leadership review, ensuring alignment with organizational goals.
  3. Maintains a strong attention to detail, tailoring each event to its attendees and maximizing the allocated budget.

Benefits:

• The expected annual salary for this Los Angeles, CA based position is $66,000- $70,000 subject to change, and the position is eligible for LACMA’s comprehensive benefits package, including pension plan.
• LACMA is committed to providing its employees with valuable and competitive benefits as a core part of a strong overall employee experience.

Qualifications:

• Bachelor’s degree in Art History, Communications, Marketing, Public Relations or related field.
• Minimum 3 years of experience in event planning, production, or a similar role.
• Proficiency in Google Workspace (Docs, Slides, Sheets, Forms).