What are the responsibilities and job description for the Marketing Coordinator position at Museum of Fine Arts, Houston?

Work with a fast-paced, enthusiastic team that promotes the Museum of Fine Arts, Houston, one of the top art museums in the nation. The Marketing Coordinator will plug into the details of the Museum’s schedule and the departmental budget. Keep the plates spinning, help the marketing team with all details, and ultimately drive higher attendance and revenue for this esteemed institution.

Responsibilities

Budgeting for Department

Reporting to the Head of Marketing and Sales, tracks departmental budget spending and assist in creating annual budget proposals.
Works within MFAH internal software to enter detailed line items for budget.
Collects departmental invoices and track their payment, working with marketing and finance colleagues.

Maintenance of Team’s Promotional Schedule

Working with marketing colleagues, creates a detailed schedule for coming months, reflecting all promotional efforts, major moments at the Museum, time off, etc. This vehicle will be a communication piece that can be used both internally and with colleagues and leadership across the Museum.

Each year, the marketing team receives hundreds of requests for promotional efforts. The Marketing Coordinator tracks the incoming requests and responds to each colleague in a timely manner.

Weaves the requests into the team’s detailed, internal schedule, and prepares the schedule for twice-weekly team meetings.

Supports Head of Marketing and Sales in arranging meetings with team, Museum colleagues, and external contacts.

Campus Banners

Creates schedule for onsite Museum banners, understanding the power of the promotional real estate that exists on the Museum’s campus.

Maintains professional relationship with vendor and schedules updates.

Manages installation and take-downs of banners and reports updates to marketing leadership.

Handle Photo Shoot Requests

The MFAH routinely receives requests for photo shoots on the Museum campus. The Marketing Coordinator tracks and responds to each request, determining which need further discussion by team leadership.

Creation of Reporting to Leadership and Colleagues

Assists team in preparing for deadlines as far as reporting results to colleagues and leadership.

Meets regularly with Development Department and determine when reports are needed, then deliver on behalf of the Marketing Department.

Assists in creating slides that convey results to leadership and the Board of Trustees.

Go Above and Beyond

This is a team that encourages ideas and involvement. If there are extra minutes in the day, the Marketing Coordinator helps with promotional ideas, campaign taglines, or creates branded emails in a pinch and contributes social media reels.

Skills, Knowledge and Abilities

Diplomacy and a high EQ for working with a busy team and MFAH colleagues

Excellent organizational skills and a passion for getting the details right

Tech-savvy, with demonstrated skills in working on various software platforms

Strong writing and communication skills

Facility with numbers and budget tracking

Ability to handle multiple projects simultaneously while meeting deadlines

Ability to prioritize with little supervision

Interest in the arts and culture is a plus

Education and Experience

Bachelor's degree in communications, marketing, or advertising preferred OR an equivalent combination of experience and education from which comparable and demonstrable knowledge, skills and abilities have been achieved.

2 years related work experience, including in the fields of marketing, journalism, or social media.

Submission should include :

Cover letter

Resume

Portfolio, including relevant samples of work you are excited to share and believe sets you apart from all others who will apply for this position.

Equal Opportunities for All

At the MFAH, we believe that diversity, equity, accessibility, and inclusivity are fundamental to our organization. We welcome all candidates whose experience has prepared them to contribute to our organization and our pledge for workplace diversity, inclusion, and excellence.

Our commitment to our policy and practice of nondiscrimination represents more than good intentions. It provides for employment decisions that are made without regard to race, creed, color, age, gender, sexual orientation, religion, national origin, gender identity or expression, genetic information, disability, or veteran status, or any other protected characteristic as established by law or any other reason unrelated to your ability to join and contribute to our organization and support our mission to provide a museum experience for all.

Research shows that women and individuals from underrepresented backgrounds often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that an applicant meets 100% of the qualifications for a given role. Therefore, if much of this job description describes you, then you are highly encouraged to apply for this role.

The MFAH is equally committed to the full inclusion of all qualified individuals interested in employment with the organization. As part of this commitment, we want to ensure that persons with disabilities are provided reasonable accommodation needed to 1) participate in the job application or 2) interview process; 3) perform essential job functions; and / or 4) participate in the benefits and privileges of employment with the MFAH. If reasonable accommodation is needed, please contact the human resources department : HR@mfah.org

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