MNS Athletics & Activities Department Facilities & Game Management

Goal of Organization: Every Student Learning Growing ... Succeeding. MNS co-curricular programming provides learning opportunities in the classroom, community and in various athletic venues. Competing in athletics and participating in activities is a privilege that students earn by maintaining academic standards and good conduct in the school and greater community. We aim for impeccable customer satisfaction while working to set others up for success while ensuring compliance with governing bodies.

General Duties And Responsibilities

• Security - Enforce all building/district rules and policies, specifically, closed campus policy and all parking lot regulations. Move through facilities to ensure building is secured, lock/unlock doors for authorized groups, and report any irregularities or issues to the MNS administrator.
• Systems - Working Knowledge of: Infinite Campus, Google, Microsoft Office Suite, rSchool, MNS Keys, Phones
• Service - Main point of contact for the activities office after standard school day working hours
• Facility Use - Main point of contact for the facility use calendar, facility requests, coordinates with B&G Ops/Compliance to ensure MHS groups gain first priority to facilities. Assure MNS approval for vehicle use
• Event Planning - Assist & Support w/ Club Fair, Fair at the Fields, Winterizer, Scholar-Athlete Ceremony
• Documentation - Assist office manager and bookkeeper with record keeping and updating records
• Contracts - Oversight on facility reservations. Assist office manager & bookkeeper with bussing, vans usage.
• Permitting - Work Permits Monthly Report (WI), Assist with MHS Student Parking Permits as needed
• Calendar Creation & Communications - Website event calendar, 1Warrior Nights, special events etc
• Online Registration - Assist and provide support to our registration processes.
• Scheduling Management - Lead all rSchool management of activities; facilities calendar building.
• Scholar-Athlete Ceremony - Collaborate on Eligibility, certificate creation, event set up, take down, and hosting
• Evening Staff Operations/Tickets - event staffing coordinate workers for game management, table workers, etc. Train ticket workers on procedures for checking into events. Main point of contact during events, meet with officials prior to event/game, check in with custodians with any changes to set up and ensure MHS Activities protocol is in place, and assist with Key distribution and records for all
• Communications - update website information, Utilize a variety of technology/digital communication
• Historical Records - Collaborate on Champions (conference, regional, sectional, state) - help relay to the superintendent, district media personnel, and yearbook advisor. Efficiently organize and maintain various files
• Summer Facilities & Natatorium - Communicate and collaborate with coaches and other renters to compile a schedule for auxiliary summer programming and natatorium yearly schedules
• Transportation Oversight - Collaborate with office manager & bookkeeper to work with bus company on bus confirmations, cancellations, rescheduling for sports
• Concessions Collaboration - Coordinate with booster clubs/parents for inside concessions room usage, share decision-making with the MNS concessions coordinator
• Seasonal Commitments - Duties as assigned by Activities Director or Operations & Compliance Manager
• Uphold our Mission - “Every Student Learning, Growing ...Succeeding” & Sell the Vision: “District of Choice in WI”
• Brand Marketing - Help tell our story and promote our 1Warrior image throughout the school & community
• MNS Public Figure - Awareness that this position is a public figure and must uphold our values 24/7
  
  

Skills: Display strong communication, motivational and organizational skills; ability to manage projects independently from outset to completion. Team-building abilities and working in a collaborative environment are essential. Should be able to draw staff together to achieve the same goal and work off of the same plan. Positivity is essential to success.

Core Skills

Physical Ability - Be able to remain in a stationary position and also move about inside and outside the office. Ability to move and transport boxes and equipment weighing up to 50 pounds. Ability to work outside and withstand variable weather conditions.

Tech Savvy - Strong working knowledge of technology and possess the ability to use Google and its applications for communication and collaboration

Language & Reasoning - Define problems and create solutions. Ability to read, analyze, and interpret various information; to communicate, both orally and in writing, with a diverse audience, including students, parents/guardians, staff, and the community.

Qualifications

Advanced Skills

Customer Service - Empathetic, proactive, check for understanding, honesty, see them through, represent the brand, emotional bank account awareness for our internal customer

Research - Use analytics to inform decisions, find the facts, investigate systematically, and analyze effectiveness and efficiencies in all facets of our programming. Solving problems that arise.

Maintain Emotional Control Under Stress - Socioemotional Development & Coping with Psychological Stress, maintain and foster community relations. Display high regard for maintaining confidentiality

Continuous Improvement

Professional Collaboration - Continually work to build the RBA with our activities office staff

Student/Staff Feedback - Be accepting of feedback, listen w/o infringing on the confidentiality of honesty

Self-Reflection in all phases - The most important component of improvement comes from within

Development of Program - Communicate, Connect, Commitment, Care, Contagious, Community ... #1Warrior

Performance Goal Setting - Based on findings and ongoing needs of the program - Established and Fulfill

Professional Memberships Recommended

American Society of Administrative Professionals (ASAP)

International Association of Administrative Professionals (IAAP)

Wisconsin Athletic Directors Association (WADA)

National Center for Spectator Sports Safety & Security (NCS4)

Reports to & Reviewed by: Athletic & Activities Director and/or Principal with management oversight by activities office manager (operations & compliance manager)

Working Conditions: Exposure to Stress, Prolonged Irregular Hours (Seasonal), MHS = Collaborative Culture

& Values Warrior’s Way Mentality (Pride, Respect, Integrity, Humility, Responsibility). The noise level varies

in the work environment depending on a given activity and venue.

The Muskego-Norway School District Board does not discriminate on the basis of race, color, national origin, sex, religion, age, pregnancy, disability, national origin, ancestry, arrest record, conviction record, use or non-use of lawful products off the District’s premises during non-working hours, declining to attend an employer-sponsored meeting or to participate in any communication with the employer about religious matters or political matters, or any other characteristic protected by law in its employment practices. Additionally, the Muskego-Norway School District does not discriminate on the basis of sex in the education program or activity that it operates, and the school district is required by Title IX and Part 106 of Title 34 of the Code of Federal Regulations not to discriminate in such a manner. This extends to student admissions (as applicable) and employment. All inquiries about the application of Title IX and Part 106 to the school district may be referred to the district’s Title IX Coordinators (Julie Kelly, Robin Schrot, or Blake Wieting), to the Assistant Secretary at the U.S. Department of Education, or both.

The employee shall remain free of any alcohol or illegal substance in the workplace throughout his/her employment in the District. As a condition of initial and continued employment, the employee shall be a positive role model for students.

The Muskego-Norway School District Board is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Muskego-Norway School District will take the steps to assure that people with disabilities are provided with reasonable accommodations. Accordingly, if a reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact Julie Kelly, Robin Schrot, or Blake Wieting.