COUNTY CLERK SPECIALIST

Salary : $19.58 - $25.34 Hourly

Location : Muskegon, MI

Job Type : Full-Time

Job Number : 2025-02192-02

Department : Clerk

Opening Date : 02 / 28 / 2025

Closing Date : 3 / 14 / 2025 5 : 00 PM Eastern

Description of Work

A County Clerk Specialist will perform a wide variety of unique, highly responsible, complex, and confidential clerical support activities, as well as some administrative functions. A County Clerk Specialist, under the general supervision of the County Clerk and the Chief Deputy County Clerk, performs specialized duties that are well defined by the State for issuing birth certificates, death certificates, DBAs, CPLs, etc., and processing court files. Employees in this class must be deputized and bonded to make clerical actions legally effective, and will be required to take an "Oath of Office" to follow the Constitution of the United States and the Constitution of the State of Michigan in carrying out their duties. An employee in this class is expected to exercise good judgment, utilize knowledge obtained on the job, refer only difficult matters to supervisory personnel for direction and guidance, and perform other related duties as assigned.

Required Minimum Entrance Qualifications

Possess an Associate's Degree in a business program or a closely related field from an accredited university, college, or business school; AND Have a minimum of one (1) year of recent, full-time clerical or secretarial experience; OR

Be a high school graduate or have successfully completed the General Educational Development Test (GED); AND have a minimum of three (3) years of recent, full-time, increasingly responsible office customer service experience; OR

Have prior successful working experience in the clerks' office or circuit court records office.

Physical Conditions / Work Location

PHYSICAL ACTIVITIES

An employee in this class performs generally sedentary work activities requiring the occasional lifting of objects weighing thirty-five (35) pounds or less.

ENVIRONMENTAL CONDITIONS

An employee in this class generally works in a variety of office settings.

Additional Information

EVALUATION CONTENT

The selected candidate must take a post-offer medical examination (including back screen and complete physical) and drug screening test given by a County appointed physician before the first day of employment. An offer of employment is contingent upon the results of the medical examination and drug screening test. Applicants for County employment may be subject to a post-offer criminal background check, depending on the nature and assignment of the position. When such check is conducted, an offer of employment is contingent upon the results of the criminal background check. Appointees must satisfactorily complete a probationary period before the appointment will be considered permanent.

APPLICANT REVIEW PROCEDURE

Any applicant is entitled to a review of any determination or action taken by the County regarding the applicant's employment application. Inquiries should be directed to the County Human Resources Department.

PURPOSE

The purpose of this recruitment is to establish an eligible list from which to fill present and future vacancies in this classification in the County system. For each opening, the Department Head has her / his choice of the candidates who meet the required minimum entrance qualifications. This list remains in effect for three months unless exhausted or extended.

MUSKEGON COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

MUSKEGON COUNTY HAS ADOPTED A VETERANS PREFERENCE POLICY THAT

RECOGNIZES QUALIFYING MILITARY SERVICE

Bargaining unit employees will be eligible for County benefits three (3) calendar months after date of hire into a permanent position and upon successful completion of the probationary period.

Medical Insurance

Health Savings Account (HSA) Plan 1

Single Plan : $2,500 Deductible, $1,250 Employer HSA Contribution, Out of Pocket Max $4,000. 2 People / Family : $5,000 Deductible, $2,500 HSA Employer Contribution, Out of Pocket Max $8,000, Co-insurance - 10%

Employer Contributions are prorated based on start date of benefits

No Employee Premium Contributions Per Pay

Prescription Drugs : $10 / $40 / $80 (After deductible)

Health Savings Account (HSA) Plan 2

Single Plan : $1,650 Deductible, $800 Employer HSA Contribution, Out of Pocket Max $2,250. 2 People / Family : $3,300 Deductible, $1,600 Employer HSA Contribution, Out of Pocket Max $4,500

Employer Contributions are prorated based on start date of benefits

Monthly Employee Premium : Single-$161.58, 2 person- $387.80, Family- $484.76

Prescription Drugs : $10 / $40 / $80 (After deductible)

High Deductible Plan (HD)

• This plan is only optional if the employee is not eligible for the HSA, Single Plan : $750 Deductible, 2 People / Family : $1,500 Deductible, No Employee Premium Contributions Per Pay

Prescription Drugs : $10 / $40 / $80

Available at 90 days of continuous employment

Dental Insurance 15% employee premium contribution

Available at 90 days of continuous employment

Vision Insurance 15% employee premium contribution

Available at 90 days of continuous employment

Benefit Option In lieu of medical coverage you may be eligible to receive a biweekly benefit option payment. Single : $104.16 or 2Person / Family : $187.50

Retirement

Defined Contribution (DC) plan through MERS of Michigan with 3% employer and 4% employee contribution. There is a 6 year graduated vesting for the employer contribution.

Retiree Insurance Healthcare Savings Plan (HCSP) through MERS of Michigan, employer 3% contribution. Vesting requirement of 6 years.

Life Insurance and AD & D Equal to employee annual salary to next highest $1,000. Max $200,000

Available at 90 days of continuous employment

Sick Leave 12 days annually accumulated at .4615 days per pay period. Increasing to a maximum of 18 days annually. See contract for accumulation chart. Available upon completion of 90 days of continuous eligible County service

Annual Leave 13 days, accumulated .500 hrs. per pay period. Increasing to maximum of 24 days with 20 years of eligible County service.

Available upon completion of six months of continuous eligible County service.

Sick / Annual Leave Cash Payout Employee may elect up to 80 hours of accumulated vacation and / or sick time to be paid as cash. Future accruals only.

Personal Days 2 days per fiscal year, unused days will be forfeited

Available upon completion of three months of continuous eligible County service

Holidays 13 days

COLA / Longevity COLA only for employees with 0-4 years of eligible service payment based on the CPI and must be in pay status as of 12 / 1. Payment of $600 at 5 years of continuous service as of 12 / 1. Each subsequent year of service will add $100 to the payment for an unlimited maximum.

Voluntary Benefits

100% employee pay) Short term disability, critical illness, hospital indemnity, accident insurance, voluntary life insurance for self / spouse / dependents, 457 Investment options (available immediately upon hire), Section 125 (available for Health and Childcare reimbursement)

Available at 90 days of continuous employment

Shift Premium Employees working any shift in which at least four (4) hours of the shift fall between 6 : 00 p.m. and 6 : 00 a.m. shall be eligible for a shift differential of twenty (20) cents per hour

Bereavement Up to 3 days' paid leave; additional 2 days' paid leave for lengthy travel. See Contract for specific terms and conditions. Available upon hire

Salary : $600 - $200,000