What are the responsibilities and job description for the Accounting Assistant position at Muskingum County Head Start?
Child Care Resources, Inc.
JOB DESCRIPTION
POSITION: Accounting Assistant
CLASSIFICATION: Non-exempt
BASIC FUNCTION: To manage the overall program accounting and budget reporting utilizing the fiscal procedures and policies which will provide effective control and informational requirements.
QUALIFICAITONS:
1. Education- two (2) or four (4) year degree from an accredited university in accounting or related field and/or equivalent work experience. Demonstrated work experience in a position of accounting including college practicum and/or responsible volunteer services.
2. Demonstrate an ability to relate to the general public, staff members, low income parents, school personnel, etc.
3. Exhibit an aptitude for accurate record keeping, reporting and writing.
4. Maintain flexibility in meeting job responsibilities.
5. Show the ability to function effectively and appropriately with various community agencies, programs and professionals. Maintain a professional image while representing Head Start.
6. Exhibit flexibility, willingness and commitment to attend professional meetings and training.
7. Maintain the ability to communicate and remain courteous and professional with children, parents, and staff members at all times.
8. Possess a sincere commitment to the philosophy of Head Start and to the objectives of an early childhood intervention program.
SPECIAL CONDITIONS: The Accounting Assistant must have the ability to demonstrate the physical and cognitive capabilities to fulfill the essential functions of the job.
Physical demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to talk or hear. The employee is occasionally required to stand, walk, sit, use hands to manipulate, handle or feel objects, tools or controls, reach with hands and arms.
The employee must regularly lift and/or move up to ten (10) pounds, frequently lift and/or move up to twenty-five (25) pounds and occasionally lift and/or move up to fifty (50) pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
ESSENTIONAL RESPINSIBILITIES AND FUNCTIONS: INCLUDE THE FOLLOWING,
OTHER DUTIES MAY BE ASSIGNED.
1. Process Accounts Payable and Payroll; Experience with Quick Books
2. Maintain time, attendance, payroll, and accounts payable information.
3. Responsible for all Federal draw downs, bank transfers, and bank deposits received and approved by Fiscal Officer and Executive Director.
4. Responsible for assistance, support, and follow-up regarding all employee insurance issues.
5. Comply with COBRA requirements.
6. Complete the USDA application, monthly billing and required reports.
7. Prepare checks and obtain appropriate signatures for accounts payable.
8. Make all approved purchases
9. Procure supplies for sites (analyze vendors, prepare expenditure analysis/bid sheets, order, verify receipt, correct deficiencies and distribute).
10. Management of Agency responsibilities as it pertains to insurance and non-HR employee records with assistance from the Executive Director.
11. Serve as a backup in the enrollment interview process when needed.
12. All Purchase Orders with approval from Executive Director/ Fiscal Officer.
13. Oversee general program operations (i.e. phone/computer basic concerns and repairs).
14. Coordinate and maintain program inventory with assistance of Fiscal Officer
15. Develop, manage, and monitor the sign-out systems for all shared resources (camera, resource materials, etc.) and for the end of the year checklist of required reports from staff (inventory, purchase requests, etc.).
16. Complete general typing duties as requested.
17. Track and file all in-kind and report monthly.
18. Maintain functions of the front desk operations in an organized, professional, and courteous manner as needed. Greet the public and handle their needs appropriately.
19. Respect the confidentiality of children, families and staff.
20. Dress appropriately for the job at all times. Avoid provocative clothing. Avoid loose or dangling jewelry that children could grab or become caught in equipment, or sharp objects or pins that could injure children. Wear footwear that minimizes the possibility of slips and falls. Wear clean clothes and practice good hygiene.
21. Complete any other duties as assigned by the Fiscal Officer or Executive Director.
22. Read and adhere to all policies and procedures set forth in the Child Care Resources, Inc.
Policies and Procedures Manual.
Job Type: Full-time
Pay: From $15.99 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid sick time
- Paid time off
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Work Location: In person
Salary : $16