What are the responsibilities and job description for the Administrative Assistant position at MUST University?
Administrative Assistant to the VP of Academics and Operations
Position Overview
The Administrative Assistant to the VP of Academics and Operations at MUST University provides high-level administrative support and assists in managing the daily operations of the department. This role requires excellent organizational skills, attention to detail, and the ability to handle confidential information with discretion.
Key Responsibilities
- Administrative Support:
Manage the VP’s calendar, including scheduling meetings, appointments, and travel arrangements.
Prepare and edit correspondence, reports, presentations, and other documents.
Coordinate and organize departmental meetings, including preparing agendas, taking minutes, and following up on action items.
- Communication:
Serve as the primary point of contact between the VP and staff.
Handle emails and other communications, ensuring timely and accurate responses.
Draft and distribute communications on behalf of the VP.
- Office Management:
Organize and maintain files, records, and documentation, both physical and electronic.
- Project Coordination:
Assist in the planning and execution of special projects and initiatives led by the VP.
Track project timelines, deliverables, and milestones to ensure successful completion.
- Support:
Provide administrative support to other members of the departments as needed.
Assist in the development and implementation of departmental policies and procedures.
Qualifications
Education:
- Bachelor’s degree in business administration, Management, or a related field required.
Experience:
- At least 2 years of experience in an administrative support role, preferably in a university or academic setting.
- Experience supporting senior executives or management is highly desirable.
Skills:
- Fluent in English/Spanish OR English/Portuguese required
- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to handle multiple tasks simultaneously and prioritize effectively.
- Discretion and ability to maintain confidentiality.
Attributes:
- Strong interpersonal skills and the ability to work effectively with a diverse population.
- Self-motivated and proactive with a strong sense of initiative.
Job Type: Full-time
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: Hybrid remote in Deerfield Beach, FL 33441