Fleet Maintenance Crew Lead

Position Summary

Mustang Special Utility District (Mustang) is a local governmental entity providing water and water reclamation utility service in Denton, Collin, and Grayson Counties of North Texas. We are the largest Special Utility District in Texas and in one of the fastest-growing areas of the country. Comprising over 38,000 connections over 220 sq. miles. Our motto is Second to None! Providing Lifes Most Precious Resource. Were looking for a key person to join our team as a Fleet Maintenance Crew Lead.

The following consists of a general description of the expectations of this position and is not intended to be all-inclusive, but rather, to highlight and describe the general nature and level of work to be performed. This document should not be construed as an exhaustive list of all responsibilities, duties, and skills required of the incumbent. The incumbent will be required to follow any other instructions and to perform any other reasonably related job duties and responsibilities requested by their supervisor. Mustang reserves the right to revise or change the job duties and responsibilities, and this Job Description may be updated accordingly. This position is at-will, and this Job Description does not constitute a written or implied contract of employment.

The Fleet Maintenance Crew Lead at Mustang Special Utility District manages the maintenance and repair of the organizations vehicle fleet. This role involves following the scheduled regular maintenance, ensuring safety and regulatory standards compliance, and maintaining detailed records of all fleet activities. The crew lead verifies the work of mechanics and external vendors, ensuring all vehicles are maintained to the highest safety and efficiency standards. By effectively following the fleet maintenance program, the Fleet Maintenance Crew Lead is vital in ensuring the reliability and operational readiness of the districts vehicles, supporting the districts mission to deliver exceptional utility services to the community.

Essential Functions, Duties, and Responsibilities:

The following Essential Functions are the primary job duties that the incumbent must be able to perform unassisted or with some reasonable accommodation by the employer.

Essential Functions:

• Team Supervision and Coordination: Prioritize, assign, lead, review, and participate in the work of subordinate employees. Ensure tasks are completed accurately and efficiently.
• Team Collaboration: Work closely with other maintenance staff and Fleet Management to prioritize and coordinate repair activities. Provide updates on vehicle status and repair progress.
• Documentation: Maintain comprehensive records of all maintenance activities, repairs, and vehicle inspections. Ensure documentation is accurate and readily available for audits and reporting purposes.
• Vendor Coordination: Work with external vendors and service providers to ensure timely and quality maintenance and repair services.
• Maintenance Records: Maintain detailed records of all maintenance and repair activities, including parts used, labor hours, and vehicle mileage. Ensure accuracy and completeness of records for compliance and audit purposes.
• Regular Maintenance: Perform routine maintenance and inspections for the fleet to ensure vehicles are in optimal condition and meet all safety standards.
• Emergency Repairs: Perform emergency repair needs, ensuring minimal downtime for essential vehicles.
• Vehicle Inspections: Conduct regular inspections of vehicles to ensure they meet safety and operational standards. Identify mechanical issues and perform necessary repairs or adjustments.
• Diagnostic Testing: Utilize diagnostic tools and software to troubleshoot and diagnose issues with vehicle systems, including engines, transmissions, brakes, and electrical components.
• Preventative Maintenance: Implement and adhere to a preventative maintenance schedule for all fleet vehicles, including oil changes, tire rotations, and other routine services.
• Component Replacement: Replace worn or damaged parts such as belts, hoses, and filters. Ensure that all replacements meet manufacturer specifications and safety standards.
• Work Orders: Create, read and interpret work orders or descriptions of problems to determine the type and scope of repairs or maintenance required
• Safety Standards: Adhere to all safety guidelines and protocols to ensure a safe working environment. Use protective gear such as safety shoes, gloves, and eyewear as required.
• Reporting: Prepare regular reports on fleet status, maintenance activities, and any issues or incidents. Provide insights and recommendations for improvements.
• Efficiency Improvements: Identify and implement strategies to improve fleet efficiency and reduce operating costs. Monitor fuel usage, maintenance costs, and vehicle performance.
• Resource Management: Manage inventory of parts and tools, ensuring that necessary supplies are available for timely repairs and maintenance.

At Mustang Special Utility District, we are committed to embodying our core values encapsulated in the S.T.R.E.A.M. framework: Standards, Teamwork, Respect, Excellence, Adaptability, and Mastery. These values are the foundation of our culture and guide our actions, ensuring we serve our community with commitment and integrity.

• Standards: We are committed to excellence in every task we undertake, reflecting the high standards we set for ourselves and our services. Each employee is responsible for upholding our commitment to quality, mirroring the dedication we would expect in our own families' service experiences.
• Teamwork: Like a well-coordinated team in a relay race, we pass our responsibilities with trust and efficiency, knowing that our collective success depends on the support and collaboration of every member.
• Respect: We treat each other with the same respect and kindness as a close friend or neighbor, fostering an environment of mutual respect where all voices are heard and valued.
• Excellence: We aim for the pinnacle of excellence, like an athlete striving for a personal best, by leveraging our skills and knowledge to overcome challenges and deliver outstanding results.
• Adaptability: As seasoned travelers adapt to new cultures, we remain flexible and open to change, ready to learn and grow from each new challenge and opportunity.
• Mastery: Our journey towards mastery is akin to an artisan refining their craft, where continuous learning and integrity shape our professional path, ensuring we deliver services of the highest ethical standards.

As part of the Mustang team, each employee is not just a contributor but a living example of these values. From the moment you join and throughout your journey with us, we all share the responsibility to embody and uphold these principles, ensuring the Mustang Special Utility District remains a place of excellence, respect, and shared success.

Position Specifications:

This position is classified as Non-Exempt under the provisions of the Fair Labor Standards Act and is subject to the organizations policies and procedures pertaining to overtime hours.

Education:

Required:

• High school diploma or equivalent is required for this position.

Preferred:

• A degree in Automotive Technology, Business Administration, or a related field is preferred.

Experience:

Required:

• At least 3-5 years of experience in fleet maintenance or a related field.
• Demonstrated experience in adhering to safety protocols and maintaining compliance with regulatory standards.

Preferred:

• Over 5-7 years of extensive experience managing fleet maintenance for a large organization.
• Professional certifications such as ASE certification or Fleet Management Institute (FMI) certification are highly preferred.

Knowledge, Skills, and Abilities:

• Technical Knowledge: Strong understanding of vehicle maintenance, repair procedures, and fleet management best practices.

• Regulatory Compliance: Knowledge of relevant safety and regulatory standards for fleet operations.
• Organizational Skills: Excellent organizational skills to manage maintenance schedules, documentation, and vendor relationships.
• Problem-Solving: Effective problem-solving skills to address maintenance issues promptly and efficiently.
• Communication Skills: Strong verbal and written communication skills for coordinating with staff, vendors, and management.
• Attention to Detail: High level of attention to detail to ensure accuracy in maintenance records and compliance with safety standards.

Training/Professional Development Requirements:

• Continuous Learning: Participate in training programs, workshops, and seminars to stay updated with the latest fleet management technologies and safety protocols.

• Certification Maintenance: Obtain and maintain relevant certifications, such as Automotive Service Excellence (ASE) certification.
• Technical Training: Engage in specialized training for advanced diagnostic tools and fleet management software.

Visual Acuity, Hearing, Speaking, Manual Dexterity:

• Visual Acuity: Ability to see details at close range and at a distance for inspecting vehicles and equipment.

• Hearing: Ability to listen and understand information and instructions in noisy environments.
• Speaking: Clear verbal communication skills to provide instructions and updates to staff and vendors.
• Manual Dexterity: Proficient use of hands and fingers to handle tools and equipment and perform maintenance tasks.

Mental Demand:

• Problem-Solving and Critical Thinking: Ability to identify issues and develop effective solutions promptly.

• Attention to Detail: High level of attention to detail to ensure accuracy in maintenance and documentation.
• Decision Making: Capability to make informed decisions quickly, particularly in situations requiring immediate action or adjustments.
• Stress Management: Ability to manage stress and maintain performance under high-pressure situations and tight deadlines.

Environment/Working Conditions:

• Indoor and Outdoor Work: Works both indoors in repair shops and outdoors on vehicle lots. Requires adaptability to various environmental conditions.

• Fieldwork: Regularly conducts inspections and maintenance tasks, involving physical activity such as walking, climbing, and handling equipment.
• Safety Gear: Consistently wears protective gear such as safety shoes, gloves, and hard hats to ensure safety on the job site.
• Flexible Hours: May need to work outside regular office hours to meet project deadlines or respond to emergencies, including early mornings, evenings, or weekends.

Conditions Of Employment:

• Must have a valid Class "C" Driver's License before employment (must obtain Texas Class "C" driver's license within 30 days of hire per state law).
• Must pass a drug test, criminal history background check, and social security number verification check.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Mustang SUD is an Equal Opportunity Employer. Applicants are considered for positions for which they have applied without regard to any characteristics protected by law. These general guidelines do not constitute an exhaustive list of qualifications or essential functions of the position. All qualified applicants will receive consideration without regard to color, race, religion, national origin, age (over 40), physical or mental disability, sex (including pregnancy, gender identity, and sexual orientation), citizenship, veterans status, genetic information or any other characteristic protected by applicable federal, state or local laws.