Real Estate Specialist

Position Summary

Mustang Special Utility District (Mustang) is a local governmental entity providing water and water reclamation utility service in Denton, Collin, and Grayson Counties of North Texas. We are the largest Special Utility District in Texas and in one of the fastest-growing areas of the country. Comprising over 38,000 connections over 220 sq. miles. Our motto is Second to None! Providing Lifes Most Precious Resource. Were looking for a key person to join our team as a Real Estate Development Specialist.

The following provides a general overview of the expectations for this position and is not intended to be all-inclusive. It highlights the nature and level of work required and should not be construed as an exhaustive list of all responsibilities, duties, and skills needed for the role. Employees may be required to perform other reasonably related duties as assigned by their supervisor. Mustang reserves the right to revise or update job responsibilities as necessary. This position is at-will, and this description does not constitute a written or implied contract of employment.

The Real Estate Development Specialist supports the Development Services Manager and the broader development team by coordinating administrative, operational, and property acquisition tasks to ensure seamless project execution. Key responsibilities include organizing project documentation, scheduling meetings, monitoring compliance, and providing strong communication and negotiation support. This role also involves property evaluation, market analysis, contract management, and right-of-way (ROW) acquisition while ensuring compliance with all applicable laws and regulations. The ideal candidate must be highly organized, detail-oriented, and capable of multitasking in a fast-paced environment, with strong interpersonal and analytical skills to effectively collaborate with internal teams, external partners, and stakeholders.

Essential Functions, Duties, and Responsibilities:

The following Essential Functions are the primary job duties that the incumbent must be able to perform unassisted or with some reasonable accommodation by the employer.

Essential Functions:

• Document Management: Organize, maintain, and update project documentation to ensure all records are accurate, complete, and easily accessible. This includes regularly updating databases and verifying the accuracy of submitted documents to comply with regulatory standards and internal guidelines.
• Scheduling and Coordination: Schedule meetings, appointments, and project timelines for the development team, ensuring all stakeholders are informed and meeting logistics are effectively managed. This includes coordinating with external partners to maintain timely communication and project milestones.
• Report Preparation: Compile data, create charts, and ensure the professional and accurate presentation of information, including conducting preliminary data analysis for senior management review. Assist in the preparation of detailed reports and presentations.
• Compliance Monitoring: Monitor and ensure compliance with local, state, and federal regulations related to development projects, updating records to reflect compliance status, addressing identified issues promptly, and staying informed about regulatory changes to ensure team compliance.
• Project Coordination: Support the development team in coordinating project activities, tracking progress, and ensuring project milestones are met according to schedule while assisting in resource allocation and management for efficient and effective project goal achievement.
• Customer Service: Provide excellent customer service by addressing inquiries and concerns from clients and stakeholders with timely and accurate information, resolving issues related to project documentation, scheduling, and compliance, and providing clear and effective solutions.
• Property Evaluation - Evaluate property listings to determine their alignment with project requirements, zoning regulations, and financial feasibility.
• Research Tools - Leverage online databases, GIS tools, and market research platforms to identify properties that meet organizational objectives.
• Administrative Support- Manage documentation, scheduling, and compliance tracking to streamline the property acquisition process.
• Strong Communication and Negotiation Skills - Serve as the primary point of contact for internal and external stakeholders, delivering clear and timely updates on project requirements and deadlines, while employing effective verbal and written strategies to negotiate favorable terms and foster strong relationships to ensure smooth workflow and collaboration.
• Market Analysis - Analyze market trends, property values, and zoning laws to ensure informed decision-making during acquisitions.
• Deal Negotiations- Conduct negotiations with sellers, agents, and attorneys to secure optimal pricing and terms for property transactions.
• Contract Management- Draft, review, and interpret legal agreements to ensure compliance and protect organizational interests throughout the acquisition process.
• ROW Acquisition- Assess, negotiate, and secure easements and right-of-way access while ensuring regulatory compliance and proper documentation.
• Eminent Domain Compliance Apply eminent domain authority in accordance with state laws and regulations.
• Collaboration Coordinate with attorneys and real estate professionals as needed.

At Mustang Special Utility District, we are committed to embodying our core values encapsulated in the S.T.R.E.A.M. framework: Standards, Teamwork, Respect, Excellence, Adaptability, and Mastery. These values are the foundation of our culture and guide our actions, ensuring we serve our community with commitment and integrity.

• Standards: We are committed to excellence in every task we undertake, reflecting the high standards we set for ourselves and our services. Each employee is responsible for upholding our commitment to quality, mirroring the dedication we would expect in our own families' service experiences.
• Teamwork: Like a well-coordinated team in a relay race, we pass our responsibilities with trust and efficiency, knowing that our collective success depends on the support and collaboration of every member.
• Respect: We treat each other with the same respect and kindness as a close friend or neighbor, fostering an environment of mutual respect where all voices are heard and valued.
• Excellence: We aim for the pinnacle of excellence, like an athlete striving for a personal best, by leveraging our skills and knowledge to overcome challenges and deliver outstanding results.
• Adaptability: As seasoned travelers adapt to new cultures, we remain flexible and open to change, ready to learn and grow from each new challenge and opportunity.
• Mastery: Our journey towards mastery is akin to an artisan refining their craft, where continuous learning and integrity shape our professional path, ensuring we deliver services of the highest ethical standards.

As part of the Mustang team, each employee is not just a contributor but a living example of these values. From the moment you join and throughout your journey with us, we all share the responsibility to embody and uphold these principles, ensuring the Mustang Special Utility District remains a place of excellence, respect, and shared success.

Position Specifications:

This position is classified as Non-Exempt under the provisions of the Fair Labor Standards Act and is subject to the organizations policies and procedures pertaining to overtime hours.

Education:

Required:

• A high school diploma or equivalent is required for foundational skills in communication, basic office management, and administrative tasks.

Preferred:

• Associate or bachelors degree in business administration, public administration, or a related field. This advanced education provides deeper knowledge in office management, project coordination, and administrative support.

Experience:

Required:

• At least 1-3 years of experience in administrative support, project coordination, or a related field. This experience should include managing documentation, scheduling, and customer service responsibilities.
• 1-3 years of real estate acquisition and transactional experience

Preferred:

• Advanced experience working in a government or utility setting, with responsibilities including document management, regulatory compliance, and coordinating with various stakeholders.
• Active real estate license

Knowledge, Skills, and Abilities:

• Data Analysis: Proficiency in analyzing project and administrative data to ensure accuracy and compliance with regulatory standards. This includes verifying documentation and identifying any discrepancies.
• Problem-Solving: Strong ability to diagnose and resolve project coordination and administrative processes issues. This involves developing effective solutions and implementing corrective actions.
• Software Knowledge: Experience with database management systems and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) for documentation and reporting. Familiarity with project management software and GIS tools is beneficial.
• Document Management Systems: Proficiency in using electronic document management systems to organize, retrieve, and manage project information efficiently.
• Verbal Communication: Excellent verbal communication skills for interacting effectively with stakeholders and providing clear instructions. This includes explaining regulatory requirements and project updates.
• Written Communication: Strong written communication skills for drafting reports, emails, and correspondence. Proficiency in creating comprehensive documentation for project proposals and updates.
• Interpersonal Skills: Ability to build and maintain positive working relationships with colleagues, customers, and external partners. Demonstrates professionalism and the ability to work collaboratively in a team environment.
• Detail-Oriented: High attention to detail to ensure accuracy in reviewing applications and maintaining records. Ensures that all project components are meticulously tracked and managed.
• Time Management: Effective time management skills to prioritize tasks, manage workload, and meet deadlines. This is crucial in processing multiple administrative tasks and ensuring timely project support.
• Client Interaction: Strong customer service skills to assist clients and stakeholders throughout the project support process. This includes answering questions, providing guidance, and resolving issues to ensure a positive experience for all stakeholders.
• Conflict Resolution: Ability to handle conflicts or disputes that may arise during project coordination and administrative support. This involves mediating between different parties and finding amicable solutions.

Training/Professional Development Requirements:

• Advanced Software Training: Specialized training in advanced database management and project management software to improve administrative and project support tasks efficiency.
• Continuing Professional Education (CPE): Participation in ongoing professional development courses to stay updated with the latest industry standards, regulations, and best practices in administrative and project support
• Real Estate License Complete pre-licensing courses and pass the state exam to obtain legal authorization to practice real estate.
• Eminent Domain and ROW Acquisition Training Learn legal processes and compliance standards for right-of-way and eminent domain acquisitions.

Visual Acuity, Hearing, Speaking, Manual Dexterity:

• Near Vision: Required to read detailed documents, analyze project data, and review regulatory guidelines. Accurate visual capability is crucial for ensuring that all information is interpreted correctly.
• Screen Use: Extensive use of computer screens for data entry, document preparation, and communication. This involves prolonged periods of working on digital platforms.
• Auditory Attention: Ability to focus on conversations during meetings, phone calls, and stakeholder interactions, even with potential background noise. This is essential for understanding inquiries and providing accurate responses.
• Verbal Communication: Clear and effective communication is needed to present information, explain requirements, and interact with team members and external partners. Proficiency in articulating complex information in an understandable manner is essential.
• Active Listening: It is critical to understand and respond to stakeholders concerns and queries. This includes interpreting questions accurately and providing relevant, helpful answers.
• Data Entry: Proficient keyboard for data entry and document creation involving detailed and complex information.
• Document Handling: Efficient handling of physical documents and using office equipment such as printers, scanners, and copiers. Ensures accurate and organized filing and retrieval of paperwork.
• Precision Tasks: Fine motor skills are required for detailed tasks such as entering data, assembling reports, and managing electronic records.

Mental Demand:

• Analytical Thinking: Continuous requirement to analyze complex data related to development projects and administrative processes, ensuring accuracy and compliance with regulatory standards. This involves a detailed examination of documents and situational analysis.
• Attention to Detail: High attention to detail is necessary to ensure accuracy in reviewing applications, maintaining records, and complying with regulations. It prevents errors that could lead to non-compliance or delays in processing.
• Problem Solving: Regular need to address and resolve issues that arise during project coordination and administrative support. Involves developing effective solutions to ensure smooth workflow and adherence to regulatory requirements.

Environment/Working Conditions:

• Office Environment: Work is primarily conducted in an office setting, involving long periods of sitting and using computer equipment. The environment is typically quiet and conducive to focused work.
• Team Collaboration: Frequent collaboration with colleagues, supervisors, and other departments to gather information, discuss project matters, and ensure efficient support. Requires effective interpersonal communication and teamwork.
• Work Hours: Standard workweek with the potential for extended hours during peak periods, such as project deadlines and major development initiatives. Ensures all tasks are completed timely, and projects progress without delays.
• Stress Management: Potential for high stress due to tight deadlines, complex administrative tasks, and the need for precise accuracy in all duties. Effective stress management techniques are essential to maintain productivity and quality of work.

Conditions Of Employment:

• Must have a valid Class "C" Driver's License before employment (must obtain Texas Class "C" driver's license within 30 days of hire per state law).
• Must pass a drug test, criminal history background check, and social security number verification check.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Mustang SUD is an Equal Opportunity Employer. Applicants are considered for positions for which they have applied without regard to any characteristics protected by law. These general guidelines do not constitute an exhaustive list of qualifications or essential functions of the position. All qualified applicants will receive consideration without regard to color, race, religion, national origin, age (over 40), physical or mental disability, sex (including pregnancy, gender identity, and sexual orientation), citizenship, veterans status, genetic information or any other characteristic protected by applicable federal, state or local laws.