What are the responsibilities and job description for the Administrative Support Specialist position at MV Purchasing, LLC.?
Job Description
We are currently seeking an Administrative Assistant for our Healdton, OK facility. This position will provide clerical support to others in the office to help maintain an efficient office environment. The ideal candidate will have strong organizational and communication skills, as well as a proactive and detailed approach.
Key Responsibilities:
- Greet guests in a warm and friendly manner, offering beverages and directing them to the appropriate location.
- Direct inquiries from the public and customers to the relevant department.
- Answer phones, relay messages, and transfer calls and voicemails to the correct staff members.
- Assist with acquiring vehicle tags.
- Receive, sort, and distribute incoming mail and faxes.
- Schedule travel arrangements and book reservations as needed.
- Assist the Oklahoma Integrity group by printing documents and digitizing completed job books.
- Filing and responding to air patrol and other DOT reports for audit purposes.
- Assist with the end-of-month gain/loss program and enter Oklahoma crude tickets.
- Keep track of office supply inventory and order as needed.
- Ensure the company breakroom and supply room are stocked, organized, and cleaned.
- Keep the front desk, reception area, and conference room clean and organized.
- Arrange backup coverage with the supervisor when completing tasks not located at the front desk.
