NM, Las Cruces-274Administrative Manager

Job Description:
Join the MVT Solutions team!!! MVT Solutions is hiring an Office Administrator in Las Cruces, NM!
The Office Administrator will be a self-motivated and self-sufficient team member that thrives in an ever-changing environment responsible for managing clerical responsibilities under guidance from an experienced team. The Office Administrator will manage administrative tasks and support the team to ensure efficiency. This role requires excellent organizational skills, attention to detail, and a proactive attitude to maintain a well-functioning office environment.
Responsibilities:

• Maintain a clean, organized, and well-stocked office environment.
• Order and manage office supplies and equipment.
• Schedule and coordinate routine office maintenance and repairs.
• Schedule and coordinate preventive maintenance for vehicles and office.
• Handle incoming calls, emails, and correspondence professionally.
• Manage the office calendar, including scheduling meetings and appointments.
• Coordinate travel for testing team, including booking hotels, rental cars, and flights when necessary.
• Prepare and distribute reports, memos, and other documents as needed.
• Maintain accurate records, including client data and administrative files, for compliance and audit purposes.
• Process invoices, expense reports, and other financial documents.
• Assist with payroll review and employee time tracking.
• Oversee and document the receiving of packages, parcels, and supplies, store items in the appropriate areas, and prepare items for shipping.
• Assist with the production of marketing materials and collateral.
• Write and edit content for different platforms such as social media, websites, and press releases.
• Provide administrative and project support for a variety of marketing programs.
• Help organize and coordinate marketing events such as conferences, webinars, and trade shows, with the occasional need to travel.
• Up to 10% travel may be required depending on business needs.

Job Requirements:
Qualifications:

• 2 years of experience in an office management role (Preferred).
• Bilingual in English and Spanish (Preferred).
• High School Diploma or GED (Required). Bachelor’s degree in Business Administration or a related field (Preferred).
• Entrepreneurial or business experience. (Preferred)
• Driver’s license with ability to maintain insurability standards.
• Proven experience with finance and accounting, including the use of accounting software. Experience managing budgets, financial reporting, and strategic planning (Preferred).
• Strong understanding of testing processes, methodologies, and tools (or the ability to learn MVT Solutions processes within six months).
• Experience with the use of social media platforms and graphic design for marketing purposes (Preferred).
• Excellent leadership and team management skills (Preferred).
• Strong analytical and problem-solving abilities.
• Effective communication and stakeholder management skills.
• Ability to work under pressure and manage multiple priorities.