Administrative Assistant I

Job Description

Job Description

MW Partners is currently seeking a Administrative Assistant to work for our client who is a leader in the media and entertainment industry.

Responsibilities and duties :

• Monitor SVP mailbox bringing critical / time sensitive matters to SVP's immediate attention and responding to emails on SVP behalf
• Devise organizational procedures for incoming and sent emails : evaluate, prioritize, create necessary folders and files; use recognizable search terms to locate emails. Evaluate mail and assign to folders for SVP review
• Ensure completion of project and action requests from SVP to GT staff members
• Manage dynamic calendar. Arrange internal meetings, conference calls, vendor appointments, events and other ad hoc situations that arise from email communications
• Liaise with C-Level office staff to assist with executive travel and concerns as they arise
• Maintain supplier / vendor database of contracts and agreements to ensure timely renewals and advise of relevant expiration dates
• Coordinate and book business travel for SVP
• Prepare expense reports for SVP, maintain organization of receipts, attendees, business purpose
• Manage office operations : review staff calendars (appointments and PTO), liaise with building services and IT support as needed

Requirements :

For a confidential discussion or to find out more, contact Ritesh Sahu on 141-537-54059 / Ashutosh Nayak on 151-0455-4434 or apply now.