Administrative Assistant (Part-time)

We are looking for a Receptionist to assist with managing our front desk on a daily basis and to perform a variety of administrative and clerical tasks. As a Receptionist, you will be the first point of contact for our company. Our Receptionist’s duties include offering administrative support across the organization. Candidates will welcome guests and greet families who visit the facility. To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role. Attention to detail, is also an extremely important part of this job, as you will be handling patient information. You should be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position. Ultimately, a Receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards.

Responsibilities

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Maintain office security by following HIPPA and safety procedures and controlling access via the reception desk.
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

Skills

• Proven work experience as a Receptionist, Front Office Representative or similar role
• Proficiency in Microsoft Office Suite
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Good written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks

Bilingual Applicants encouraged to apply!

Job Type: Part-time

Pay: $16.00 - $18.00 per hour

Benefits:

• 401(k)
• 401(k) matching

Schedule:

• 4 hour shift
• 8 hour shift
• Evening shift
• Monday to Friday

Application Question(s):

• Can you obtain an approved PA Child Abuse Clearance?
• Can you obtain a qualified PA Criminal Report?
• Can you obtain a qualified FBI Criminal Report?

Education:

• High school or equivalent (Preferred)

Ability to Relocate:

• Plymouth Meeting, PA 19462: Relocate before starting work (Required)

Work Location: In person

Salary : $16 - $18