Office and Administrative Coordinator

Benefits / Perks

• Competitive Compensation
• 401(K )
• Career Growth Opportunities

Position : Office and Administrative Coordinator

Are you an organized and dependable professional with strong administrative skills and a team-oriented mindset? We are looking for a committed Office and Administrative Coordinator to join our team. In this role, you will help maintain smooth office operations, support a positive workplace environment, and contribute to the success of our organization.

Key Responsibilities :

Administrative Tasks : Manage daily office operations, organize and maintain records, and ensure compliance with policies.

Communication : Answer calls, address inquiries from clients and staff, and route requests to appropriate departments via phone, email, or direct messaging.

Executive Support : Assist the executive team with correspondence, project coordination, and special tasks.

Coordination with Teams : Work closely with Nurse Supervisors to oversee documentation and scheduling departments to ensure accurate caregiver scheduling and clock-ins.

Recruitment and Onboarding : Support the recruitment process, conduct caregiver onboarding, and perform regular audits of client and caregiver files for accuracy.

Timekeeping and Compliance : Monitor caregiver clock-ins and visits for accuracy and compliance, addressing discrepancies and liaising with case managers as needed.

Collaboration : Partner with Virtual Assistants, case managers, and caregivers to resolve questions, ensure continuity of care, and support staff satisfaction.

Recognition Programs : Implement initiatives to recognize caregivers, improve morale, and promote retention.

Performance Oversight : Provide feedback and conduct performance reviews to help caregivers improve their performance.

Documentation Management : Accept and update service plans and authorizations, ensuring accurate entry and maintenance in relevant systems.

Qualifications :

• Education : High school diploma / GED required; Associate’s degree or administrative training is preferred.
• Experience : Previous experience as an Office Coordinator or in a similar position, with at least 3 years in an office or administrative role.
• Technical Proficiency : Familiarity with standard office equipment such as printers and fax machines, along with proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and strong computer skills.
• Organization : Highly organized with excellent time management skills and the ability to prioritize projects effectively.
• Communication Skills : Exceptional communication and interpersonal skills, both verbal and written, with strong attention to detail.
• Technology Savvy : A general passion for and proficiency with technology.
• Teamwork : Ability to work independently and as part of a team, demonstrating a positive and adaptable attitude.

Compensation :

Compensation for this role is dependent on experience.

Salary : $16 - $18