What are the responsibilities and job description for the Adminstrative Assistant / Operations Coordinator position at MY OFFICE APPS INC?
Benefits :
Dental insurance
Health insurance
Paid time off
Wellness resources
Job Summary
We are seeking a highly motivated, go-getter Administrative & Operations Coordinator to support our executive team, assist with marketing and social media efforts, oversee customer onboarding, manage accounting tasks, and keep projects on track. The ideal candidate thrives in a fast-paced environment, takes initiative, and is always looking for ways to improve processes. You will play a crucial role in ensuring the smooth operation of our office and business processes.
Key Responsibilities
Executive Assistance : Provide administrative support to executives, including scheduling, correspondence, and task management.
Project Coordination : Take ownership of project timelines, proactively solve issues, and ensure deadlines are met.
Marketing & Social Media Support : Assist in content creation, scheduling posts, monitoring engagement, and supporting marketing campaigns.
Customer Onboarding : Help onboard new clients, ensuring they receive the necessary training and documentation.
Accounting Support : Handle invoicing, expense tracking, financial reporting, and liaise with the accounting team as needed.
Data Management & Excel Proficiency : Utilize Excel for data analysis, reporting, and organizing key company information.
Operational & Office Duties : Oversee general office tasks, manage documentation, and provide operational support to ensure a well-run workplace.
Communication & Coordination : Act as a liaison between departments, vendors, and customers to ensure smooth operations.
Qualifications & Skills
A self-starter with a proactive, problem-solving mindset.
3 years of experience in administrative, operations, or project coordination roles.
Strong organizational and multitasking abilities.
Excellent Excel skills (Pivot Tables, VLOOKUP, data analysis).
Strong communication and interpersonal skills.
Experience with marketing, social media management, or content creation is a plus.
Basic accounting knowledge (QuickBooks or similar tools preferred).
Ability to think ahead, anticipate challenges, and take action without constant direction.
Benefits / Perks :
Competitive salary based on experience.
Opportunities for career growth and professional development.
Health, dental, and vision insurance options.
Paid time off and company holidays.
Our office location offers a variety of amenities to help you stay well and enjoy your workplace.
On-site Yoga Studio
Full-service Gym with Shower Facilities
Wellness Room
On-Site Café
Unwind and play a game of corn hole and enjoy the regulation-size Bocce ball court and putting green
Game Room & Lounge
EV charging station on site
Job Type : Full-time In-Office position (No remote)
Weekly Hours : 40 hours per week, Monday to Friday
Compensation : $20.00 - $25.00 per hour
Join our dynamic team and be part of an innovative company that offers cutting-edge ERP SaaS solutions to businesses worldwide. As an Admin, you can significantly impact our company's growth while gaining career development opportunities. Apply now and help shape the future of ERP software sales in the SaaS industry!
Keep a pulse on the job market with advanced job matching technology.
If your compensation planning software is too rigid to deploy winning incentive strategies, it’s time to find an adaptable solution.
Compensation Planning
Enhance your organization's compensation strategy with salary data sets that HR and team managers can use to pay your staff right.
Surveys & Data Sets
What is the career path for a Adminstrative Assistant / Operations Coordinator?
Sign up to receive alerts about other jobs on the Adminstrative Assistant / Operations Coordinator career path by checking the boxes next to the positions that interest you.
View Core, Job Family, and Industry Job Skills and Competency Data for more than 15,000 Job Titles
Skills Library
Not the job you're looking for? Here are some other Adminstrative Assistant / Operations Coordinator jobs in the Irvine, CA area that may be a better fit.
We don't have any other Adminstrative Assistant / Operations Coordinator jobs in the Irvine, CA area right now.
