Human Resources Generalist

Human Resources Generalist

Job Classification: Regular/Hybrid
Department: Human Resources
Position Reports To: Chief Operations Officer

JOB OVERVIEW:

My Sisters’ Place (MSP), a 501(c)(3) nonprofit organization located in Westchester County, New York, has grown from a grassroots task force and drop-in center, formalized in 1978, to a cutting-edge leader and resource in the fields of domestic violence and human trafficking. MSP strives to end domestic violence and human trafficking through comprehensive services, advocacy, and community education and works to create a world in which every individual has the basic human right to be free from gender-based violence and to engage in relationships that embrace the principles of respect, equality, and safety.

As an HR Generalist at My Sisters’ Place, you will be instrumental in supporting our human resources operations. You will support our HR team to ensure effective HR processes.

The HR Generalist role consist of maintaining compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance, managing various HR documents, such as employment contracts, onboarding, and updating internal databases. Other than this, you will lead in the hiring process, from prescreening and scheduling interviews with the hiring managers.
The HR Generalist must reply to emails, take phone calls and answer employee questions in person, take minutes of meetings, and ensure timely completion of all tasks. Our ideal candidate is someone with at least 3-5 years of working in relevant roles in the past.

KEY DUTIES:

• Ensure accurate and up-to-date records of employee information, such as personal details, employment documents, benefits, and performance reviews. Handle confidential information with sensitivity and in compliance with data protection regulations.
• Recruits, interviews, and facilitates the hiring of qualified job applicants for open positions; collaborates with departmental managers to understand skills and competencies required for openings.
• Facilitate the onboarding process for new hires, including administering orientation programs and completing necessary paperwork.
• Guide employees on HR policies, procedures, and employment-related matters. Ensure compliance with legal requirements and internal policies.
• Utilize HR software and databases to input, update, and retrieve employee data. Generate reports and analyze data to support decision-making and identify trends or areas that require attention.
• Organize and coordinate training programs, workshops, and employee development initiatives. Maintain training records and track employee participation.
• Assist the COO in Documenting employee relations matters.
• Attends and participates in employee disciplinary meetings, terminations, and investigations.
• Draft and review HR-related documents, such as employment contracts, promotion letters, and disciplinary records.
• Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.
• Perform general administrative tasks, such as filing, photocopying, and answering phone calls. Assist in organizing HR events and meetings.

HR ADMINISTRATOR REQUIRED SKILLS:

• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Effective communication skills, both verbal and written.
• Ability to handle confidential information with discretion.
• Proficient in using HRIS (Human Resources Information Systems) and other HR-related software.
• Familiarity with employment laws and regulations.
• Strong problem-solving and decision-making abilities.
• Ability to work independently and as part of a team.
• Strong interpersonal skills and ability to build relationships with employees at all levels.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).

REQUIRED QUALIFICATION:

• Bachelor's degree in Human Resources, Business Administration, or a related field (or an equivalent combination of education and 1-2 years’ experience.)
• Previous experience in a similar role as an HR Administrator or HR Assistant is preferred.
• Knowledge of HR best practices and current trends.
• Familiarity with various HR processes, such as recruitment, onboarding, and employee relations.
• Understanding of HR-related legislation and compliance requirements.

ORGANIZATIONAL OVERVIEW: At MSP, we strongly believe that integrating a world-changing approach into all areas of our work is essential to ending domestic violence and human trafficking. Our dynamic and diverse team of compassionate advocates is working to create a world in which every individual has the basic human right to be free from gender-based violence and to engage in relationships that embrace the principles of respect, equality, and safety.

MSP is a 501(c)(3) nonprofit organization, responding to domestic violence and human trafficking in Westchester County, New York, by providing multi-lingual, trauma-informed legal and supportive services. We bolster our work with clients by engaging in extensive outreach and community education, strengthening the systemic response to all forms of gender-based violence.

GREAT BENEFITS AND PTO PACKAGE: MSP employees enjoy a generous health benefits package that includes dental and vision care. Our Financial Savings Plain reflects a commitment to the future well-being of our employees. PTO and self-care are important to us, and we offer a PTO plan that includes vacation, sick time, personal days.

Salary: $80,000-85,000

Application Instructions: No phone calls please. Please submit a cover letter and resume via email to Chris Cole at ccole@mspny.org.

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MSP values you, your growth, and your contributions. My Sisters’ Place believes that an effective, broad-based movement for social transformation must be rooted in anti-oppression principles as we work towards a more just and equitable society. People of color, people with disabilities, and members of the LGBTQIA Community are encouraged to apply. MSP policy prohibits discrimination due to race, color, age, religion, sex, sexual orientation, gender identity, disability, and national origin in employment and delivery of services.