Marketing Coordinator

The Marketing Coordinator plays a vital role in the marketing department at MYCON. This position allows for creativity, collaboration, and strategic thinking that supports the vision of the firm. The Marketing Coordinator works under stringent deadlines while managing multiple tasks at the same time. This enthusiastic self-starter supports marketing and communication efforts (development of proposals, qualification packages, brochures, presentations, and other marketing materials), working closely with leadership to successfully win work and propel the firm’s growth.

RESPONSIBILITIES

Corporate Standards

• Incorporate MYCON’s company-wide branding initiatives into all materials.
• Maintain consistent, updated appearance and style for all marketing collateral.
• Implement best practices, style guides, templates, and follow proposal-writing standards, including readability, consistency, and tone, as the Marketing Director prescribes.
• Utilize the library of standard design elements (logos, fonts, graphics, and images).

Essential Functions

• Effectively communicate the brand through custom development of visual and written content that demonstrates an understanding of the architectural/engineering/construction industry and a passion for excellent design with an eye for detail and graphic composition.
• Read and analyze solicitation advertisements (RFQ/P). Work closely with leadership to plan, develop content for readability, consistency, clarity, and compliance with requirements. Develop and execute high-quality responses to RFQ/Ps in a deadline-intensive, fast-paced environment; includes developing graphically attractive submittals that visually communicate key points.
• Manage deadlines and production for multiple RFQ/Ps. Production includes print, binding, distribution, and delivery to the client; confirm final submittal contains all necessary information and meets client requirements.
• Partner with the project team to coordinate and develop interview presentations, deliverables, and other materials.
• Maintain client relationship management (CRM) system with accurate, up-to-date information including boilerplate, project data, biographical/experience and qualifications of key personnel, contact/distribution lists, tracking opportunities, references, and photography.
• Develop project descriptions and resumes by interviewing project personnel and reviewing existing documentation; perform other writing and editing assignments as needed.
• Contribute to other communication tools such as in-house and external promotional materials, advertisements, press releases, social media, newsletters, and brochures.
• Create graphic/written materials needed for marketing collateral.
• Update firm website content.
• Coordinate social media content.
• Assist the marketing team by performing quality control checks, providing style and grammar edits, and verifying data provided in proposals.
• Stay actively involved in professional and community organizations.
• Organize and maintain marketing files and systems in electronic and hardcopy formats daily.
• Provide MYCONIANs with marketing support and materials.
• Performs other position appropriate duties as required in a competent, professional, and courteous manner.

The information contained in this job description is intended to describe the essential job functions required of those assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, knowledge, skills, and abilities needed to perform the job. Please note that management retains the right to assign or reassign duties and responsibilities to this job at any time. The ability to competently perform all the essential duties of the position, with or without reasonable accommodation, demonstrated commitment to effective customer service delivery, integrity, and the ability to work productively as a member of a team or work group are basic requirements of all positions at MYCON.

QUALIFICATIONS

Required skills needed but not limited to the following:

• Bachelor’s degree preferred in marketing or related field. Without a degree, three to five years of relevant architectural/engineering/construction industry experience.
• Two or more years of experience in the architectural/engineering/construction industry is preferred.
• Highly skilled in Microsoft Office Suite and experience with Adobe Creative Suite (advanced abilities desired); familiarity with customer relationship management (CRM) databases preferred (i.e., Cosential).

KNOWLEDGE, SKILLS, AND ABILITIES

Key Skills

• Has the capacity to read and understand requests for proposals (RFPs) and qualifications (RFQs) to organize and develop a relevant, thoughtful, and strategic response.
• Ability to meet project deadlines without the aid of supervision (takes the initiative, resourceful); flexibility in changing project priorities; highly organized and detail-oriented; work well with a wide variety of people; self-motivated and committed to meeting pre-set quality standards.
• Planning, organizational, and time management skills; must be able to work within strict deadlines and communicate effectively with diverse internal staff (technical, operations, business development, and marketing) and teaming partners and give clear, concise directions; able to understand and organize large volumes of information — ability to perform a variety of tasks simultaneously in an accurate and timely manner under strict deadlines.
• Exceptional written and verbal communication skills and professional demeanor – speaks clearly and concisely, listens, and gets clarification in one-on-one and group situations. (This position requires writing and frequent communication via phone, email, and in-person with co-workers, clients, and subcontractors). Superior written (grammar) communication skills, including proofing and editing.
• Able to work a flexible schedule (e.g., extra hours to meet deadlines) and ready to shift priorities frequently while maintaining attention to detail, meet deadlines, and achieve high-quality standards.
• Understanding of architectural/engineering/construction industry terminology and procedures preferred.
• Demonstrates an understanding of marketing and public relations, and working knowledge of the firm’s business, policies, procedures, programs, and capabilities.

Interpersonal Skills

• Excellent interpersonal relationship skills, with the ability to interact professionally and productively with staff at all levels, including firm leadership. Strong customer service skills are needed to build and maintain relationships.
• Self-starter. Capable of working productively in a team setting, as well as independently.
• Demonstrates strong leadership, problem-solving, conflict resolution, and can manage challenging situations to a successful conclusion with a can-do attitude.
• Goal-oriented and can react quickly to challenging circumstances to achieve the desired result.
• Behavior that encourages and supports a positive work environment, keeping in line with company mission and values.

PHYSICAL DEMANDS

• The physical demands described represent those that an employee must meet to perform the essential function of this job successfully. Reasonable accommodations are provided to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is frequently required to sit, converse, and listen; use hands to touch, handle, or feel objects, tools, or controls; and reach with hands and arms. Specific vision abilities required by this job include close vision and the ability to adjust focus.
• The employee must be able to lift and carry 25 pounds periodically and push/pull over 25 pounds.
• The employee must be able to stand and walk at least five hours per day.
• On occasion, the employee must work and adapt to extreme temperature fluctuations such as the heat of the summer and the cold of the winter months.
• Reliable, predictable attendance at the scheduled site/office.
• Ability to work in a stressful environment.
• Ability to work collaboratively as part of a team.

WORK ENVIRONMENT

The work environment characteristics described here represent those an employee encounter while performing the listed functions of this job. The work environment is an office and occasionally a job site with exposure to outdoor elements. The noise level in the work environment is usually moderate.

I have read the job description and understand the functions and objectives of the position at this facility. I know that I am responsible for compliance with all policies and procedures.