Junior Executive Assistant

This job is with Hitachi Digital Services, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ business community. Please do not contact the recruiter directly.

The Executive Assistant will be responsible for handling a wide range of administrative and executive support-related tasks that vary in complexity and sensitivity for multiple executives. The Executive Assistant will be a highly resourceful team-player, who is comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, and efficient. The position requires the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Responsibilities And Duties

• Manage an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; copying, reviewing outside mail, scanning and filing documents, screening phone calls and visitors, updating Outlook contacts, maintaining executive files, arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Anticipates the executives' needs and proactively brings together appropriate people and resources to support the executive in addressing these issues.
• Completes critical aspects of deliverables and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem solving; making adjustments to plans.
• Enhances executives' and company's reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
• Represents the executives by welcoming visitors, arranging company dinners and other corporate functions; answering questions and meeting requests directed to the executive office.
• Manage logistics of Product off-site meeting and assists with any department meetings as needed.
• Managing external contacts; proactively understanding who they are, who the primary contacts are and keeping track of periodic communication needed for primary contacts.
• Improves quality results by studying, evaluating, and re-designing processes; implementing changes. Does this make sense?
• Effectively handle Product related activities and communications with a high degree of professionalism, accuracy and confidentiality.
• Perform additional duties as assigned
  
  

Education, Knowledge And Skills

• At least 5 years of executive administrative support experience. Looking for a junior resource so 5 isn't required we will train the Hitachi way
• Excellent verbal and superior writing and report presentation skills are essential
• Polished professional having experience (minimum 5 years) supporting a C level fast paced executive. Looking for a junior resource so 5 isn't required we will train the Hitachi way, will be supporting business leaders nit a C level right now
• High level of professionalism and demonstrated ability to handle confidential information accordingly is crucial in this role.
• Demonstrated success where personal results and accountability are evident
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Strong sense of teamwork.
• Can operate independently and remotely from a supervisor.
• Advanced PC skills in Microsoft Office, including Word, PowerPoint and Excel. Would be great but since a junior maybe not required as advanced
• Proficient with technology including mobile device.
  
  

Championing diversity, equity, and inclusion

Diversity, equity, and inclusion (DEI) are integral to our culture and identity. Diverse thinking, a commitment to allyship, and a culture of empowerment help us achieve powerful results. We want you to be you, with all the ideas, lived experience, and fresh perspective that brings. We support your uniqueness and encourage people from all backgrounds to apply and realize their full potential as part of our team.

How We Look After You

We help take care of your today and tomorrow with industry-leading benefits, support, and services that look after your holistic health and wellbeing. We're also champions of life balance and offer flexible arrangements that work for you (role and location dependent). We're always looking for new ways of working that bring out our best, which leads to unexpected ideas. So here, you'll experience a sense of belonging, and discover autonomy, freedom, and ownership as you work alongside talented people you enjoy sharing knowledge with.

We're proud to say we're an equal opportunity employer and welcome all applicants for employment without attention to race, colour, religion, sex, sexual orientation, gender identity, national origin, veteran, age, disability status or any other protected characteristic. Should you need reasonable accommodations during the recruitment process, please let us know so that we can do our best to set you up for success.