Payroll & AP Associate

Are you someone who is passionate about making a difference in the lives of others? Do you enjoy working in an inclusive environment?

MyPath is seeking a Payroll and AP Associate to join our team in Oconomowoc, WI!

OUR CULTURE:

Diversity, equity, and inclusion (DEI) is not just a phrase; each word speaks to distinct values. Our future success will rest on collaboration among people of different experiences, cultures and backgrounds. We seek to foster an environment that reflects our diverse communities and a culture of equity and belonging where everyone feels seen, heard, valued, and empowered to succeed. This work starts with each of us.

PAYROLL ESSENTIAL FUNCTIONS:

• Completes all required steps in the payroll and associated processes for assigned operating companies including timesheets, garnishments, expense reimbursements, manual checks, payroll reports and file maintenance accurately and within established timeframes.
• Partners effectively with Human Resources, company supervisors and employees to troubleshoot payroll issues and answer questions ensuring payroll steps are completed accurately and timely.
• Follows specific departmental procedures for assigned companies. Is knowledgeable and can fill in or assist co-workers on critical duties and tasks related to their assigned companies as needed to ensure payroll is consistently processed accurately and timely.
• Assures work is being accomplished accurately and within established timelines; informs manager if any issues, problems, or discrepancies arise, or when meeting deadlines could be an issue; actively seeks direction in times of conflicting priorities.
• Assures internal and external customers receive accurate information timely.
• Maintains knowledge of current trends in payroll; may attend workshops or other training as directed by manager.

ACCOUNTS PAYABLE ESSENTIAL FUNCTIONS:

• Accurately completes all steps in the Accounts Payable process in accordance with established procedures and timeframes for assigned companies: Creates invoices and reviews them for proper accounting allocations and required backup attachments.
• Creates and reviews expense reports ensuring they have accurate accounting allocations and proper backup attached. Matches invoices paid to supplier statements and resolve any discrepancies. Issues payment for invoices, expense reports and garnishment checks. Enters data from reports to record state sales and use tax.
• Enters files and transactions into the General Ledger System using established procedures and accounting principles to generate accurate and complete financial statements.
• Communicates effectively verbally and in writing with business office employees, field employees, and agency suppliers maintaining professional conduct, customer service focus and confidentiality.
• Assures internal and external customers receive accurate information timely. Actively participates in departmental, supervisor and other ad hoc meetings, providing ideas, comments, concerns, etc. as needed.

GENERAL ESSENTIAL FUNCTIONS:

• Adheres to professional, ethical, and legal business practices per rules, regulations and guidelines set by the CFO. Follows and maintains various record-keeping and storage procedures as designated by the CFO. Actively participates in departmental, supervisor and other ad hoc meetings, providing ideas, comments, concerns, etc. as needed.
• Conducts self in a positive, respectful and collaborative manner in accordance with the MyPath Beliefs and Behaviors demonstrating proactive actions and decision-making to ensure supportive work relationships and a healthy and safe environment. Communicates effectively verbally and in writing with business office employees, Human Resources, operating companies, agency vendors and service providers; maintains confidentiality of sensitive and privileged information.

KNOWLEDGE, SKILLS, AND ABILITIES:

• High School diploma required; Associate's or Bachelor's degrees welcomed
• 1 year of experience in payroll required, accounts payable experience preferred.
• Strong preference given to candidates with a familiarity of the Workday platform.
• Experience in full process, multi-company, multi-state payrolls preferred.
• Demonstrates ability in accurate, efficient data entry and high attention to detail.
• Demonstrates an ability to exercise good judgment, positive decision making, and effectively able to solve problems.
• Effective working alone and as a member of a team; willing to travel and work at other locations as needed.

PAY & BENEFITS:

• Hours: 40 hours a week, with core hours of coverage from 9-3pm. Flexibility on exact start & end times.
• Schedule: Monday-Friday, HYBRID position. Must be available to be in the office 3-4 days a week.
• Pay Scale: Base of $25/hour credit for years of experience
• Tuition Assistance program for further professional development
• Student Loan Paydown Program
• Health, Dental, Vision, short-term/long-term disability, life insurance
• Generous PTO package
• We are an Employee Owned Company! You will automatically acquire company stock after one year of employment.
• Pet Insurance
• 401(k) Match
• PayActive – access your wages the very next day!

We're doing vital work, caring for people with challenging special needs. If you find fulfillment in helping others and want opportunities to build a career, MyPath may be your path to a promising future.