What are the responsibilities and job description for the Administrative Support Specialist II position at MYR Group?
About the Role
The Administrative Assistant plays a key role in the coordination and distribution of work in a busy office environment. This position supports project managers, office managers, and field staff as the primary internal customers. The successful candidate will efficiently multitask between various assignments and maintain high-quality results while meeting deadlines.
Benefits include commensurate salary paid weekly, comprehensive medical, vision, dental, and hearing care plans, ThrivePass Health & Wellness Reimbursement Program, annual Paid Time Off starting at 15 days plus 10 paid Holidays, and generous 401(k) Plan with 50% match up to 3%.
The Administrative Assistant plays a key role in the coordination and distribution of work in a busy office environment. This position supports project managers, office managers, and field staff as the primary internal customers. The successful candidate will efficiently multitask between various assignments and maintain high-quality results while meeting deadlines.
Benefits include commensurate salary paid weekly, comprehensive medical, vision, dental, and hearing care plans, ThrivePass Health & Wellness Reimbursement Program, annual Paid Time Off starting at 15 days plus 10 paid Holidays, and generous 401(k) Plan with 50% match up to 3%.
- Ensure all assigned tasks are completed accurately and delivered with high quality in a timely manner.
- Data entry, including setting up jobs in E1 and attaching appropriate documents.
- Obtain compliant project insurance.
- Prepare and submit subcontracts and work orders.
- Issue purchase orders and approve vendor invoices in IC.
- Obtain appropriate safety documentation for projects.
- Handle various accounting tasks, such as preparing project billings.
- Submit and file invoices.
- Prepare RFIs, submittals, and owners manuals.
- Receive, sort, and disperse mail; send USPS, FedEx, and UPS.
- Operate office equipment such as fax machines, copiers, scanners, phone systems, and computers.
- Answer phones, provide basic information, and transfer callers as appropriate.
- Efficiently and professionally manage the flow of people and information through the business.
- Serve clients, vendors, and other walk-in customers by welcoming and directing them appropriately.
- Regular and predictable attendance.
- Other duties as assigned.
