Executive Assistant (32324)

Position: Executive Assistant

Location & Work Arrangement

• Location: New York, NY 10005
• Schedule: Hybrid (minimum 2 days onsite, typically Tuesdays and Thursdays)
• Contract Type: Contract
• Compensation: $27-28/hour
• Employment Type: W2 only

Position Overview The Executive Assistant role provides high-level administrative support to senior executives, managing complex operational tasks and enhancing organizational efficiency. This position requires sophisticated schedule management, problem-solving capabilities, and the ability to handle confidential information while maintaining exceptional customer service in a professional environment.

Key Responsibilities

• Provide comprehensive administrative support for 2-3 senior executives
• Manage complex executive calendars and schedule internal and client meetings
• Create and process purchase orders as needed
• Coordinate domestic and international travel arrangements
• Reconcile business travel expenses according to company policies
• Prepare and edit professional correspondence, presentations, and reports
• Maintain confidentiality with sensitive information
• Coordinate special projects, townhall meetings, and organizational events
• Support Administrative Services Team with departmental projects
• Execute additional responsibilities as assigned by management

Required Qualifications

• High school diploma or equivalent (Associate or Bachelor's degree preferred)
• 5-8 years of administrative support experience, preferably in corporate settings
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Demonstrated experience in calendar management and meeting coordination
• Strong organizational and time-management capabilities
• Exceptional attention to detail and accuracy

Technical Skills

• Microsoft Office Suite expertise
• Experience with expense reporting systems (preferred)
• Knowledge of travel booking platforms (preferred)
• Proficiency in business communication tools

Professional Competencies

• Outstanding verbal and written communication skills
• Proven ability to maintain confidentiality
• Strong problem-solving and decision-making capabilities
• Excellent interpersonal skills
• Ability to work both independently and collaboratively
• Professional demeanor and customer service orientation
• Demonstrated ability to prioritize and manage multiple tasks
• Adaptability to changing schedules and requirements

Work Schedule Requirements

• Minimum 2 days per week onsite (typically Tuesdays and Thursdays)
• Flexibility to adjust onsite days based on executive schedules and office visitors
• Ability to maintain consistent communication with executive team

Additional Information The successful candidate will demonstrate initiative, professionalism, and the ability to anticipate needs while maintaining discretion with confidential information. This role requires someone who can thrive in a dynamic environment while providing consistent, high-quality support to senior leadership.

This position offers an opportunity to work with senior executives in a professional corporate environment, providing crucial support that enables organizational success.