Project Manager

Job Description

Job Description

Description :

The Project Manager is responsible for being a single point authority on ongoing projects and overseeing progression from project award to the completion of the projects while attaining and exceeding projected budgets set for the awarded work to help ensure that N-RG Cladding (“the company”) may meet its revenue and gross profit goals.

The Project Manager is responsible for reviewing the scope of work of contracts, reviewing budgets, putting together and maintaining construction schedules, creating and tracking submittals in AB (Autodesk Build) reviewing internal shop drawings prior to submission, compiling and reviewing material orders, attending any PM meetings scheduled by clients, submitting monthly project billings, reviewing and maintaining WIP (work in progress) reports, and maintaining billing projections for every project assigned to them by Director of Operations. The Project Manager, in tandem with the Design Department Manager, sets deadline goals for the fabrication and delivery of material for installation driven by the project schedule. This role includes close collaboration and communication with the Design Department (Design Department Manager) to ensure a tight workflow and fabrication schedule.

1. Post-Award

1.1. Conduct a post-bid internal turnover meeting with the preconstruction / sales team.

1.2. Attend post-bid review meetings with the client.

1.3. Visits the site prior to startup to become familiar with the job site and production requirements.

1.4. Analyzes and finalizes the project, and man loaded schedule and agrees same with the DOO and the Superintendent and communicates recommendations to the client. Analysis of schedule.

1.5. Schedules and conducts the kickoff meeting with the client and establishes themselves as the “point person” for the project.

1.6. Works with the Field Services Manager to define field labor needs on assigned projects.

1.7. Works to complete the buy-out process and prepare purchase orders for all subcontractors and vendors to establish commitments for project costs.

1.8. Works closely with vendors to ensure that the lowest possible buy-out prices are achieved.

1.9. Accurately re-measure sold jobs assigned to you, optimize job methodology, and establish an optimized value-engineered budget that improves on the “sold” margin of the job.

1.10. Conducts internal value-engineering efforts based on labor, material, access equipment, efficiencies, etc.

1.11. Requests access to the most current 3D model from the design team to help set up the Design Department for shop drawings.

1.12. Prepares and transmits submittals based on project specification(s) and company protocol.

1.13. Reviews shop drawings prior to submittal.

1.14. Orders engineering of shop drawings once shop drawings approved.

1.15. Reviews engineering with emphasis on value engineering and accuracy prior to submittal.

1.16. Reviews / prepares material takeoff after shop drawing, product data, and engineering approval and places orders with vendors via Purchasing after agreeing same with Director of Operations. Primary focus on optimizing and value engineering to improve on the “sold” margin of the job.

2. Project Business Management

2.1. Attends job site start-ups and assists the Superintendent in the orientation of the crew.

2.2. Visits the job site as frequently as necessary to :

2.2.1. Attends all site meetings established by the client

2.2.2. Ensure the satisfaction of the client

2.2.3. Attend key project review meetings on site

2.2.4. Resolve technical issues with the Superintendent and / or crew.

2.3. Reviews all project field reporting promptly upon receipt; resolves any problems with inaccurate, late or absent reporting.

2.4. Monitors work performance regarding project specifications and scope of work and works with the Superintendent to take action to resolve variances.

2.5. Monitors the progress of the project against the schedule and works with the Superintendent to take action to resolve project overruns.

2.6. Reviews the financial status of each project for which he / she has responsibility each week and presents action plans for meeting or exceeding the project profitability anticipated in the original bid.

2.7. Identify entitlements to change orders, comply with contractual notification requirements for change order requests. Submit change order requests within less than one week from becoming aware of the need for a change order. The Project Manager is responsible for protecting the Company’s interest in the change order process and maximizing the Company’s earnings in this process

2.8. Receives change order requests, and calculates and submits change orders. Ensures that all change orders are submitted to the client in a timely manner and ensures prompt approval and payment of change orders.

2.8.1. On larger projects, an APM / PE may be involved, in which case the APM / PE will process change orders and submit to the PM for review, approval, and submittal.

2.9. Approves vendor invoices and subcontractor requisitions and ensures that the costs are legitimate and charged to proper phases and cost categories.

2.10. Reviews of all monthly and final invoices / pay apps to ensure accuracy prior to presenting them to the client.

2.11. Presents all invoices / pay apps at the earliest date under the contract to promote prompt payment by the client.

2.12. Review billings with clients prior to the payment due date to resolve any issues and remove any excuses for late payment.

2.13. Aids in the collection of monthly and final invoices within the timeframes established by company policy and contract specifications; as necessary.

2.14. Schedules, conducts, and documents client and subcontractor meetings.

2.15. Ensures that punch list items and quality issues are addressed and managed promptly and effectively.

2.16. Ensures that the project is properly closed out, including return of materials and rental equipment.

2.17. Ensures that the project is administratively closed out, providing close-out documentation to the DOO for final sign-off.

2.18. Ensures the proper administration and filing of project documentation, including the project contract, shop drawings, submittals, correspondence, specifications, purchase order,s and other related project documentation.

3. Competency

3.1. Maintains a high level of expertise with the company’s project management system.

3.2. Performs all activities as specified on the Project Management Process Checklist for each project, including tasks in all 5 process flows : Initiating, Planning, Executing, Monitoring and Controlling, Closing, and Maintaining.

3.3. Discusses all daily work issues with the Superintendent as they arise and elevates issues to the DOO as necessary.

3.4. Maintains professional, cooperative relationships with subcontractors, engineers, architect,s and clients.

3.5. Complies with corporate policies and procedures.

3.6. Assists in developing and maintaining quality control and quality assurance programs for field and shop.

3.7. Assists in developing and maintaining project specific labor tracking.

3.8. Support and promote the company’s safety policy, commitments, and goals.

3.9. Promotes long term relationships with both existing and new accounts.

3.10. Timeliness and Accuracy in all aspects of work, and a commitment to always continue learning and growing.

3.11. Work and Lead by Example

Direct Reports : 1. Superintendents

2. Assistant Project Managers

3. Project Engineers

4. Project coordinator (as and when required).

Basis of Evaluation

The position is evaluated on the following bases :

1. Project Cost Performance

The gross profit generated by each of the Company’s projects is expected to be, at worst, equal to the gross profit anticipated in the Value Engineered budget, as adjusted for approved change orders.

2. Project Cost Reviews

The Company believes that a bi-weekly review of job costs, labor hours expended vs. budget and change order reviews, resulting in corrective action where necessary, contribute to maximizing gross profit margins. The Company expects Project Managers to review job cost, labor hours & change item reports weekly, discuss results with the responsible superintendents and institute corrective action to save on the project’s budgeted costs. The Company expects an accurate monthly detailed forecast of the cost to complete for each project under your control.

3. Project Cost Reviews

The Company’s contracts generally require the Company to notify our client of possible

changes within 48 hours after becoming aware of the need for a change and to submit a

corresponding change order request within less than one week. The Project Manager is

responsible for protecting the Company’s interest in the change order process and

maximizing the Company’s earnings in this process

4. Budgets

The Company believes that the margins in bid budgets can be improved through a pre-planning process in which jobs are re-measured as accurately as possible as soon as the job is awarded to the Company, the job methodology is optimized with the input of the responsible Superintendent, the actual materials required are bid competitively to the market and sourced from the cheapest supplier, labor is optimized with the input of the responsible Superintendent and an accurate budget is established for the project. The Project Manager is responsible for coordinating this pre-planning process prior to the job starting.

Requirements :

1. BA / BS in a business or technical discipline

2. 5 years of project management and / or field supervision experience in a contracting environment.

3. 2 years of construction field supervisor is desirable.

4. Computer skills, including at least MS Word, MS Excel, and MS Outlook. A knowledge of the company’s software systems, currently OST, Quick Bid, AutoDesk Build & MS Dynamics, which is on a level proficient to discharge these positions' responsibilities diligently and expeditiously.

5. Honesty, integrity, and a strong desire to succeed.

6. Excellent organizational and communication skills.

7. Ability to deal tactfully with human issues with colleagues and customers.

8. Ability to create and maintain cooperative team-building relationships.

9. Ability to meet deadlines and work under pressure.