What are the responsibilities and job description for the Administrative Assistant position at NADG?
NADG has been active in the development, acquisition, redevelopment and management of over 300 shopping centers, mixed-use and residential developments comprising well over 35 million square feet across Canada and the United States.
Currently, NADG has over $5.9 Billion of AUM and owns over 25 million square feet of retail space across the United States and Canada. NADG’s team of over 250 professionals are located in 10 offices across North America, 5 in the United States and 5 in Canada.
Please visit our website http://www.nadg.com for more information.
POSITION: Administrative Assistant
LOCATION: Seminole, Florida
This is a 5 day per week onsite position.
RESPONSIBILITIES:
- Primary phone coverage (first to answer all calls) and handling Tenant requests for multiple properties, as applicable.
- Filing and maintaining/ordering office supplies.
- Preparing and mailing all USPS/UPS/Fed Ex packages.
- Sorting and distributing incoming mail.
- Depositing monthly rent checks via desktop deposit and bank run.
- Maintaining and updating tenant information.
- Collecting and maintaining spreadsheets for tracking sales reports and insurance certificates for Tenants and Tenant’s Vendor Insurance.
- Coordinating and track tenant requests regarding repairs (i.e. roof tracker), prepare and distribute work order to appropriate vendors.
- Drafting Letters/Memos/Requests as needed.
- Working cooperatively and effectively with leasing, lease administration, construction, accounting, marketing and other team members.
- Managing preventative maintenance schedules and service schedules.
- Assisting with preparing and tracking Vendor Service Agreements.
- Other responsibilities as assigned as needed.
QUALIFICATIONS:
- Post Secondary Education in a related field is an asset.
- Strong proficiency with MS Office.
- Minimum 1-2 years administrative experience.
- Professional and customer focused approach.
- Excellent communication skills (verbal & written).
- Exceptional team player.
We appreciate the interested in all applicants, however, only those selected for interview will be contacted.
