What are the responsibilities and job description for the Study Abroad Program Intern - IE position at NAFSA: Association of International Educators?
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Employer James Madison University Location Harrisonburg, VA Closing date Apr 4, 2025
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Specialty Other Position Type Student / PhD Candidate Hours Full-time Employment Type Internship / Student Organization Type College / University
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Working Title: Study Abroad Program Intern - IE
State Role Title: N/A
Position Type: Institutional Employment
Position Status: Part-Time
FLSA Status: N/A
College/Division: Center for Global Engagement
Department: 100133 - Study Abroad Administration
Pay Rate: Hourly
Specify Range or Amount: $13.50
Is this a JMU only position? N/A
Is this a grant-funded position? N/A
Is this a Conflict of Interest designated position? N/A
Beginning Review Date: 4/7/25
About JMU
Located in the heart of Virginia’s beautiful Shenandoah Valley, the city of Harrisonburg is approximately 120 miles from Washington, D.C. and Richmond, VA. With a population of just over 53,000, Harrisonburg is one of the most diverse communities in the Commonwealth of Virginia. JMU is a selective, public institution with a growing national reputation for offering experiences that lead to an outstanding education and inclusive environment for students, faculty and staff. The student body includes approximately 20,000 undergraduate and 1,900 graduate students, with over 1,000 full-time instructional faculty.
General Information
The Center for Global Engagement is seeking a Study Abroad Programs Intern to support the work of the Study Abroad office, particularly the work of the Associate Director. The Programs Intern will assist with various tasks including database management, passport and visa management, course registration, website management, marketing and communications, market research, advising students on study abroad, and event planning and coordinating. They may assist in various administrative tasks (scanning, copying, errand-running, etc.) as needed. The Programs Intern must be comfortable learning new computer programs and must have a superior working knowledge of Excel.
The ideal candidate is a highly self-motivated student with the ability to work both independently and collaboratively. Applicants should have a strong attention to detail, superior time management and organizational skills, and excellent oral and written communication skills. A commitment to global engagement and international education is a plus.
Duties And Responsibilities
Support with study abroad course creation and course enrollment, a process which includes regular correspondence with faculty program directors.
Event planning and coordination for small- and large-scale Study Abroad events.
Develop assets and materials to support promotional efforts, including, but not limited to, drafting social media posts and creating event and digital signage.
Maintain and update program webpages.
Assist in the batch processing of visa applications for select study abroad programs.
Maintains a professional appearance at all times including wearing a clean, logoed CGE shirt with professional bottoms. The Programs Intern will be issued one t-shirt and one sweatshirt as a uniform and are responsible for their cleaning and staying in good condition for the year.
Other administrative tasks as assigned.
Qualifications
Highly self-motivated; able to work independently and take initiative.
Interest and ability in a regular work schedule of 12 hours per week, between 8 a.m. and 5 p.m., Monday through Friday. Attendance at some evening and weekend events is required.
Above average experience with Microsoft Office (spreadsheet and data management as well as word processing)
Strong verbal and written communication skills
Commitment to being punctual and reliable and maintaining a professional appearance
Ability to multi-task and meet deadlines
Preference will be given to applicants with experience working in an office setting or similar customer-oriented environment and/or with experience living, studying, or working outside the U.S.
Students must be degree-seeking students, enrolled on at least a half-time basis (6 credits for undergraduate and 5 credits for graduate).
Additional Posting Information
Conditions of Employment:
Students must be degree-seeking students, enrolled on at least a half-time basis (6 credits for undergraduate and 5 credits for graduate).
Students must have a 2.0 or better cumulative GPA.
E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.
EEO Statement
James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.
We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.
Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.
Reasonable Accommodation
If you are a student with a disability and need assistance please contact the Office of Disability Services at (540) 568-6705 or disability-svcs@jmu.edu. You may also visit the Office of Disability Services, located in the Student Success Center, Suite 1202 and they will be happy to assist you.
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