Study Abroad Program Specialist

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Study Abroad Program Specialist

Employer St. Olaf College Location Northfield, MN Closing date Feb 20, 2025

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Specialty Other Position Type Specialist Hours Full-time Employment Type Permanent Organization Type College / University

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Description

Position Title: Program and Financial Specialist

Department: Smith Center for Global Engagement

Reports To: Director, Smith Center for Global Engagement

Classification: Non-Exempt Grade F FTE: 1.0

Salary: $24.75-$25.50

Essential Job Duties

Manage faculty-led program development and implementation

• Work collaboratively with faculty and on-site partners to establish meaningful, location-specific learning opportunities for a suite of semester and J term programs
• Arrange logistics (lodging, tickets, visas, etc.) for program and participants
• Develop, manage, and reconcile program budget
• Maintain study abroad database program page, enrollments, and required paperwork
  
  

Support partner university and provider study abroad/away programs

• Develop budgets and pay invoices
• Support transfer credit programs
  
  

Advising

• Provide knowledgeable and inclusive advising to students to include program selection, program characteristics/costs, financial aid/scholarships, registration/credit transfer, college policies, health and safety, and cross-cultural adjustments
  
  

Support, respect, and commit to embracing diverse backgrounds, values, and points of view to build a strong and inclusive community

• Improve Smith Center student services with an eye to equity/inclusion and efficiency/standardization of process
  
  

Complete and meet deadlines for required training and performance management cycle

Perform other duties as assigned

Work Schedule

Term: Year-round

Shift: Monday-Friday 8 am-5 pm. Flexible work arrangements can be proposed and are subject to approval by HR and relevant supervisors, occasional evening or weekend hours for special events; travel up to 2% of the work schedule, which includes local (Twin Cities metro area) and national travel; overnight trips average 2 trips per year

Required Qualifications

• Education: Bachelor’s degree; maintain a valid passport
• Experience: 2 years of experience working in international education
  
  

Preferred Qualifications

• Education: Bachelor’s degree in related field
• Experience: 2 years of experience with study abroad/away program management; experience working with Terra Dotta
  
  

Prerequisites

Employment in this position is conditioned upon successful completion of a background check, which may include criminal background checks, reference checks, verification of work history, verification of any required academic credentials, licenses, and/or certifications, a motor vehicle check, verification of a DOT certification, a credit check, employment eligibility verification, and/or a pre-employment physical. Whether a background check is deemed successfully completed will be at the sole discretion of St. Olaf College. Please note that St. Olaf College reserves the right, at its sole discretion, to conduct periodic background checks.

Disclaimer

This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time, with or without prior notice, by St. Olaf College.

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