What are the responsibilities and job description for the Construction and Facilities Project Manager position at NAI UCR Properties?
RESPONSIBILITIES
Project Management :
- Oversee and manage construction and maintenance projects with a budget exceeding $5,000.
- Develop and review scopes of work for bids on repair and maintenance projects costing more than $2,500.
- Conduct detailed evaluations of contractor bids to select the most suitable vendor, ensuring adherence to contracts and compliance standards.
- Maintain a comprehensive vendor list across all trades, ensuring availability of multiple subcontractors for small, medium, and large jobs in collaboration with Property Management.
- Act as a key resource and point of contact for Vendors, Property Management, and Leadership regarding major repairs, replacements, capital expenditures, tenant improvements, and construction projects.
Collaboration :
Tenant Improvement & Construction Projects :
ESSENTIAL FUNCTIONS & TASKS
Document Review : Have a thorough understanding of project documents, including Lease / Abstract, Property Management Agreements, and Service Agreements.
Project Scope & Budget : Define project scope and budget by incorporating estimations and input from relevant stakeholders while establishing realistic project timelines for both tenants and property owners.
Project Consistency : Ensure project scopes are clearly communicated and understood by all parties before design commences. Regularly review the scope and progress with Managers and Brokers to ensure alignment with lease agreements and client goals.
Consultant & Contractor Management : Assist in the selection, contracting, and oversight of consultants, architects, engineers, and construction teams as required. Participate in preparing requisite lease exhibits.
Purchasing & Agreements : Establish clear purchasing procedures and project objectives while successfully negotiating and preparing agreements, including bid packages and contract documents.
Billing & Reporting : Keep accurate reports, standardized project files, records, and progress reports for assigned properties to ensure precise billing of construction management fees.
Bid Analysis : Conduct thorough bid analysis and provide selection recommendations for subcontractors or general contractors.
Cost Tracking : Maintain detailed documentation and track project costs, focusing on both hard and soft expenses throughout the project lifecycle.
Emergency Response : Respond quickly and effectively to emergencies and urgent communications.
Design Review : Assess design details and construction documents for feasibility and cost-efficiency.
Change Management : Review and address requests for information, change orders, and issue necessary directives.
Invoice Processing : Ensure that invoices comply with documentation standards and project completion status, processing them in a timely manner.
Property Value Enhancement : Collaborate with team members to establish comprehensive repair and improvement strategies aimed at increasing property value.
Annual Budgets : Assist in the formulation of annual budgets and business plans for properties.
