What are the responsibilities and job description for the PROJECT MANAGER - CONSTRUCTION & FACILITIES MANAGEMENT position at NAI UCR Properties?
RESPONSIBILITIES
Project Management :
- Manage construction and maintenance projects exceeding $5,000.
- Develop and review scopes of work for bids on R&M projects over $2,500 or multifaceted situations.
- Ensure bids are comparable and select the best contractor / vendor, ensuring accuracy, contract administration, and vendor compliance.
- Create and maintain vendor lists for all trades, ensuring multiple subcontractors are available for small, medium, and large jobs in coordination with Property Management.
- Serve as a resource and point of contact for Vendors, Property Management, and Leadership regarding major repairs, replacements, capital expenditures, tenant improvements, and new construction projects.
Collaboration :
Tenant Improvement & Construction Projects :
ESSENTIAL FUNCTIONS & TASKS
Document Review : Understand project documents, including Lease / Abstract, Property Management Agreements, and Service Agreements.
Project Scope & Budget : Establish project scope and budget through estimating and input from relevant parties, while setting practical project timelines for tenants and owners on improvement projects.
Project Consistency : Ensure all parties understand the project scope before design starts. Regularly review scope and progress with Managers and Brokers for consistency with lease, client, property goals, and contract documents.
Consultant & Contractor Management : Assist in selecting, contracting, and overseeing consultants, architects, engineers, and construction teams as needed. Participate in preparing appropriate lease exhibits.
Purchasing & Agreements : Establish purchasing procedures and project goals, while being able to negotiate and prepare agreements, including bid packages, contract documents, and change orders.
Billing & Reporting : Maintain accurate reports, standardized project files, records, and progress reports for assigned properties, in order to accurately bill any related Construction Management fees.
Bid Analysis : Provide thorough bid analysis and selection recommendations for subcontractors or general contractors.
Cost Tracking : Provide detailed documentation and project cost tracking for both hard and soft costs throughout the project duration.
Emergency Response : Respond promptly to emergencies and vital communications.
Design Review : Review design details and construction documents for constructability and cost efficiency.
Change Management : Review and respond to requests for information, change requests, and issue appropriate directives.
Invoice Processing : Ensure invoices conform to documentation requirements, completion status, and are processed timely.
Property Value Enhancement : Work with team members to create comprehensive repair and improvement plans to enhance property value.
Annual Budgets : Assist in preparing annual budgets and business plans for properties.
