What are the responsibilities and job description for the Mailroom Clerk position at Nan McKay & Associates?
SUMMARY
The position duties include a wide range of activities related to providing clerical support to operational and administrative areas. Sorts and delivers incoming mail by department and / or employee to ensure timely distribution.
SUPERVISION RECEIVED AND EXERCISED :
Operates under the direct general supervision of a Supervisor; the Mailroom Clerk exercises no supervision over other employees.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The below statements are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties and / or skills required. Other duties may be assigned.
- Ensure documents are accurately filed
- Open, sort and route incoming mail; Prepare outgoing mail
- Operate office machines including scanners, copiers and fax machines
- Assist operational teams with administrative needs
- Provide back-up support for Receptionist
- Respond to participant, landlord and other clients’ questions and concerns
- Perform data entry into SharePoint, and PHA business system
- Provide excellent customer service to participants, landlords, co-workers, clients and vendors
- Obtain certification in Housing Choice Voucher Basics within 120 days of employment
- Ensure regular attendance and punctuality
- Perform other duties as assigned
DESIRED QUALIFICATIONS :
High School Diploma; Education equivalent to a two-year degree from a regionally accredited institution in Public Administration, Social Science or a closely related field preferred; Alternatively, a minimum of two years of progressively responsible work experience for a public agency, or related work in the social service or community service.
Must be able to communicate effectively both orally and in writing; and possess strong computer and organizational skills required to prioritize tasks and demands and consistently to deliver work product on time.
