Materials Coordinator - North Slope, AK - Rotational

Job Description

Independently performs functions at project operating locations associated with all aspects of field material management: this ranges from managing bulk consumable orders to project specific specialty items / material reconciliation and order entry / receipt, storage, delivery and issuance of materials.  Works with suppliers, procurement staff, clients, managers, craft superintendents of all disciplines, and other departments to resolve problems in a timely manner and be proactive to help keep project material issues to a minimum.  Reports directly to the Project Materials Supervisor.

Responsibilities

• Provides project material status, tracking reports and systems to support project needs and schedules.
• Involved in all aspects of field material management starting with the completed Field Material Request, processing requests for correct accounting codes and approvals, entry of data into the material system database, coordinating with procurement department for material orders, issues and status, receiving material both physically and electronically in the database, staging, issuing and surplusing material.
• Helps to identify and resolve material problems in a timely manner to avoid construction schedule delays and cost impact.
• Performs responsibilities in accordance with established policies, plans and procedures to effectively coordinate on-site efforts in support of the Material Supervisor and client project requirements.
• Assists in the resolution of defective material issues, shipment discrepancies and non-conformance with buyers and suppliers.
• Notifies interested parties of damage in transit and arranges for damage inspections required or implied by the terms of shipment and initiates and follows freight claims through to satisfactory resolution.
• Active involvement in materials’ management improvement ideas.
• Responds to requests from Material Supervisor, procurement staff, project management, construction contractors and clients.
• Traces shipments for delivery status.
• Assists accounts payable personnel by providing correct and timely material receiving reports and other, related information required to process and pay invoices.
• This position has no supervisory responsibilities.
• Other duties that are pertinent to the department or unit’s success also may be assigned.

Qualifications

• High School Diploma or GED equivalent or ten (10) years Materials Coordinator experience will be considered.
• Minimum three (3) years experience field material coordinator experience required. Experience must include shipping/receiving/warehousing all disciplines of construction materials.
• Advanced skillset with Microsoft Excel. Candidates will be required to complete a skills evaluation test.
• Driver’s License and an acceptable driving record for the past three (3) years to be eligible under company vehicle insurance policy.

Working Conditions and Physical Requirements

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently exposed to outdoor weather conditions; extreme cold and extreme heat. The employee is occasionally exposed to wet or humid conditions; work near moving mechanical parts; work in high, precarious places; fumes or airborne particles; toxic or caustic chemicals; risk of electrical shock; risk of radiation and vibration. The noise level in the work environment is usually moderate.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must frequently lift up to 50 pounds and carry up to 25 pounds. Specific vision abilities required by this job include Close vision, Distance vision, Peripheral vision, Depth perception and Ability to adjust focus. While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms and stoop, kneel, crouch, or crawl. The employee is occasionally required to climb or balance and taste or smell. Steel toed boots required on the job.

Travel may require an employee or contractor to pass a TSA security checkpoint. If the employee or contractor does not have valid identification, they will not be able to travel until valid identification is obtained and verified.  For this reason all employees and contractors must have valid identification when traveling to and from the mine, for a list of TSA approved valid identification visit https://www.tsa.gov/travel/security-screening/identification . 

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

Analytical - Uses intuition and experience to complement data.

Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Responds to requests for service and assistance; Meets commitments.

Change Management - Communicates changes effectively; Builds commitment and overcomes resistance; Prepares and supports those affected by change.

Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.

Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.