Assistant Facilities Manager, Airport Maintenance

Job Description

About NMS

Built on a culture of safety and integrity, NMS delivers award-winning, integrated support services to a variety of clients in food service, facilities management, camp services, security and hotel management in Alaska and the continental U.S. We are proud to serve not only our original oilfield clients, but also clients from federal, state, and local governments, corporate facilities, healthcare institutions, schools and universities, manufacturing centers, and the transportation and telecommunications industry. Our clients have peace of mind knowing we are committed to delivering best-in-class service, and we bring creativity, technology, and experience to every project. Our mission is to provide management and support services at a level of quality, value, safety and expertise beyond our clients’ expectations. At NMS, we expect our employees to fulfill that mission in every aspect of their work.

Summary

To provide support to the facilities management and custodial services department with administrative support in a competent and professional manner. The role requires the ability to manage several tasks simultaneously while meeting deadlines with good organizational and interpersonal abilities.

Responsibilities

Essential Duties and Responsibilities

• Coordinates facilities management issues with HA real estate, contractors and third parties to ensure coordination, reporting and resolution of all property related issues.
• Acts as the delegated Facility Manager whenever so directed.
• With NMS Facility Manager, assists with work scheduling and communication to internal and external customers.
• Receive incoming work requests and enter data into Computerized Maintenance Management System (CMMS) system to generate work orders.
• Dispatches work orders to appropriate technician/subcontractor as directed by the NMS Facility Manager.
• Dispatches custodial requests to appropriate custodial personnel as directed by the NMS Facility Manager.
• Overall management of data in the CMMS system, generating necessary reports, entering equipment data, and preventive maintenance schedules into the system.

Process subcontractor invoices.

• Load equipment/location data into CMMS system to build asset base as received by technicians and subcontractors.
• With NMS Facility Manager, technicians, subcontractors and client administration, the employee builds preventative maintenance scope and frequency for tracked equipment within CMMS system.
• Track and manage subcontractor insurance certificates, ensuring that all utilized subcontractors have appropriate levels of insurance that are up to date and in force.
• Track and maintain records of actual hard costs of labor, material, subcontractor and equipment for accurate billing.
• With NMS Facility Manager, assists with reconciliation, verification, and accuracy for monthly billing invoice for client.
• This position is responsible for the supervision of staff.
• Subject to on call status and emergency callbacks whenever required.
• Inspects completed work orders for quality assurance.
• Inspects work areas for potential hazards and informs the FM of all issues identified.
• Other duties that are pertinent to the department or unit’s success also may be assigned.
• In-depth understanding of a range of processes, procedures, systems, and concepts within own job function and basic knowledge of related job functions required.
• Requires the ability to explain complex concepts or sensitive information.
• Demonstrated high level of customer service in both written and verbal applications.

Qualifications

Minimum Requirements

• Three (3) years’ management experience in facilities maintenance.
• A High School Diploma or GED equivalent. 
• A valid Driver’s License and an acceptable driving record for the past three (3) years to be eligible under NMS’ vehicle insurance policy.
• Advanced level experience using Microsoft Office, Word, & Excel, Adobe
• Must be fluent in speaking, reading, and writing English.

Preferred

• Three years’ experience in facility management for a Class A building setting.
• Previous experience operating a CMMS and IFMS (integrated facility management system)
• Knowledge of OSHA’s rules/regulations for both maintenance & construction.
• Knowledge of construction materials, terminology and supplies. Ability to read & interpret blueprints, schematics, etc.

Working Conditions and Physical Requirements

Weather: Indoors and outdoors. Hot and humid conditions are normal.

Noise level in the work environment is usually that of a standard office atmosphere.

Description of environment: Standard office environment.

Physical requirements: Employee is required to occasionally lift and/or move up to 25 lbs.

NMS Core Values

Safety guides our behavior.

Honesty and integrity govern our activities.

Commitments made will be fulfilled.

All individuals are treated with dignity and respect.

The environment will be protected and sustained.