Document Controller – Anchorage, AK

Job Description

The Document Controller position implements and maintains systems of project document control, serving as a documentation facilitator for technical project teams. 

This position is intended for execution from the NANA Worley offices in Anchorage, Alaska, USA*

*This position is eligible for the NANA Worley Candidate Referral Program, available only to existing NANA Worley employees*

Responsibilities

• Maintains project deliverable systems and records.
• Assists with the development of turnover and closeout packages.
• Assists with the management of functional checkout and commissioning documentation.
• Maintains effective communication between all related work sites.
• Implements and understands systems specifications.
• Executes and maintains version and rendition control procedures.
• Executes and maintains creation, distribution, and copy control procedures.
• Executes procedures to evaluate information.
• Utilizes appropriate technologies for specific project needs.
• Executes special projects.
• Analyzes functions and makes recommendations.
• Assists users in requests for information and coordinates filing of deliverable related information.
• Assists in orientation, training and cross-training of new employees and users.
• Files engineering project deliverable related documentation.
• Performs media reproduction services including copying, documentation and/or scanning if necessary.
• Attends project meetings, as necessary.
• Coordinates and completes work to meet project schedules and deadlines.
• Other duties that are pertinent to the department or unit’s success also may be assigned.
• This position has no supervisory responsibilities. 

Qualifications

• High School Diploma or GED equivalent. 
• A minimum of five (5) years of recent experience in oil and gas industry engineering document control.
• At least three (3) years of experience applying document control in an SAP environment.
• Experience with upload of VDDR to an SAP Document Management System required. 
• Advanced skillset with Microsoft Office Suite.
• Previous experience with SharePoint navigation and management preferred.

Language Skills:

Ability to read, analyze and interpret common scientific and technical journals.  Ability to respond to common inquiries or complaints from clients, regulatory agencies, or members of the business community. Ability to effectively present information to management and client.

Mathematical Skills:

Comprehend and apply principles of calculus, modern algebra, and statistical theory.  Ability to work with concepts such as limits, rings, quadratic and differential equations and proofs and theorems.  Ability to apply mathematical operations to work projects.

Reasoning Ability:

Apply principles of logical or scientific thinking to a wide range of intellectual and practical problems.  Ability to deal with non-verbal symbols (formulas, scientific equations, graphs, etc.) in the most difficult phases.  Ability to deal with a variety of abstract and concrete variables.  Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

Computer Skills:

Possess a working knowledge of Microsoft Word, word processing software; Excel spreadsheet software; Outlook e-mail software; and any other discipline-specific design or analysis software, as required.

Certificates and Licenses:

No certifications required.

Supervisory Responsibilities:

This job has no supervisory responsibilities.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

Analytical

Synthesizes complex or diverse information;

Collects and researches data;

Uses intuition and experience to complement data;

Designs workflows and procedures.                                

Design

Generates creative solutions;

Translates concepts and information into images;

Uses feedback to modify designs;

Applies design principles;

Demonstrates attention to detail.

Problem Solving

Identifies and resolves problems in a timely manner;

Gathers and analyzes information skillfully;

Develops alternative solutions;

Works well in group problem solving situations;

Uses reason even when dealing with emotional topics.

Technical Skills

Assesses own strengths and weaknesses;

Pursues training and development opportunities;

Strives to continuously build knowledge and skills;

Shares expertise with others.

Interpersonal

Focuses on solving conflict, not blaming;

Maintains confidentiality;

Listens to others without interrupting;

Keeps emotions under control;

Remains open to others' ideas and tries new things.

Oral Communication

Speaks clearly and persuasively in positive or negative situations;

Listens and gets clarification;

Responds well to questions;

Demonstrates group presentation skills;

Participates in meetings.

Team Work

Balances team and individual responsibilities;

Exhibits objectivity and openness to others' views;

Gives and welcomes feedback;

Contributes to building a positive team spirit;

Puts success of team above own interests;

Able to build moral and group commitments to goals and objectives;

Supports others’ efforts to succeed;

Recognizes accomplishments of other team members.

Written Communication

Writes clearly and informatively;

Edits work for spelling and grammar;

Varies writing style to meet needs;

Presents numerical data effectively;

Able to read and interpret written information.

Strategic Thinking

Develops strategies to achieve long-term success.

Safety and Security

Observes safety and security procedures.

Working Conditions and Physical Requirements

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit.  The employee is occasionally required to walk; use hands to finger, handle or feel; and talk or hear.  The employee must occasionally lift and/or move up to 25 pounds.