Executive Director

Nancy’s Project

Executive Director Job Description

February 2025

TO APPLY: Please email cover letter and resume to Libby McMahon, at libby@nancysproject.org .

: Nancy’s Project strives to improve the health and well-being of Monterey County farm worker families by providing food, clothing, household goods and enrichment items.

: Nancy’s Project has been fulfilling its mission for over 50 years, through the work almost exclusively of volunteers. The Executive Director is responsible for the operational and administrative functions of Nancy’s Project. She/he participates in Board decision-making with full voice and no vote and is part of the Board Executive Council. She/he is the liaison and point of contact with community partners and Nancy’s Project volunteers. She/he is a problem solver and communicates well with people in the organization and the community. She/he has a good understanding of financial documentation and planning in the non-profit community. She/he assists the Board in planning and executing fund raising.

She/he has a passion for the well-being of the farm worker community. Fluency in Spanish is not required but would be an asset. She/he can meet the physical requirements of picking up and loading 15-30 pound donations.

The hybrid work-from-home position is ½ time, an average of 20 hours per week, paying a part-time salary of $40k/year. In addition to the Executive Director, Nancy’s Project has 3 other part-time staff and about 50 regular volunteers. Periodic in-person duties occur throughout the County, but occur most frequently at our storage facility on Highway 68 near Monterey Airport.

Ongoing:

• Manage volunteers, recruit new volunteers
• Manage relationships with partners, recruit new partners
• Solve problems as they arise
• Respond to opportunities as they arise
• Research and pursue fundraising and grant opportunities
• Other duties as required

Weekly:

• Monitor fullness of shelves in storage, move things around to better organize space
• Resort donations to assure distribution
• Monitor supply of rice and beans
• Keep track of paid employees’ trips

Bi-Weekly:

• Assure paid employee will pick up rice and beans
• Order rice and beans from Food Bank
• Call the Food Bank and pay for the rice and beans (can be monthly)

Monthly:

• Driver/loader/protein purchase and delivery schedule for the next month
• Convey to Board Chair any personal info about volunteers learned during scheduling
• Food Bank report
• Give Treasurer the number of paid employee trips for the month

Quarterly:

• Board meeting prep

· ED report update

· Submit any agenda items to Board Chair

· Attend meeting on Zoom, provide updates, answer questions

Annually:

• Review yearly calendar
• Dec/Jan: help draft new agency budget
• July/Aug: work with Treasurer to ensure CPA has everything needed for 990 submission by 11/15
• Great Shoe Giveaway (see below) (April-August)
• Backpack Giveaway (see below) (June-August)
• Buy and distribute gift cards (November/December)
• Help pick up Christmas gifts
• Organize Christmas food barrels and volunteers to empty them periodically, bring food to storage, and pick up barrels after giving season

Periodically/Ad Hoc:

• Arrange volunteer work parties for special projects

· Breaking down pallets of diapers and donated supplies

· Bagging Big Sur Marathon shirts for distribution (2x/year)

· Assisting Board secretary with fundraising letters

• Arrange distribution of items being donated

· Marathon Shirts

· Backpacks

· Leftovers from backpacks

• Drive/load for shifts which have no volunteer

Great School Shoe Giveaway (late July):

• Find potential locations (March/April)
• Select best location with Board Chair
• Secure location
• Scope out and plan layout with Board Chair
• Take inventory of supplies and buy/borrow what is needed
• Organize volunteers for set-up and event day

Backpack Giveaway (mid-July):

• Buy backpacks
• Coordinate purchase of supplies with Boys and Girls Club
• Take delivery
• Organize a backpack stuffing party with National Charity League
• Label backpacks for drivers to take to distribution partners

MC Gives:

• Work with team to develop and wrote “Big Idea” (May/June/July)
• Watch for application invitation from the Weekly, announced in Weekly Now (late June or early July)
• Help draft the application content
• Manage submission
• Monitor acceptance info
• If accepted,

· Attend mandatory pre-launch meeting (Zoom) and advise Board Chair of any rule changes

· Forward weekly list of donations to those writing thank you notes

· Attend mandator post-campaign meeting (Zoom) in February

Job Type: Part-time

Pay: $40,000.00 per year

Expected hours: 20 per week

Benefits:

• Flexible schedule

Ability to Commute:

• Monterey, CA 93940 (Required)

Ability to Relocate:

• Monterey, CA 93940: Relocate before starting work (Required)

Work Location: Hybrid remote in Monterey, CA 93940

Salary : $40,000