Office Assistant

JOB DETAILS

JOB TYPE: PartTime

SHIFTS AND SCHEDULE: Monday-Friday mornings

EXPECTED HOURS: 15 hours a week (approximately 3 hours per day)

Full Job Description: Office Assistant

**MUST HAVE STRONG ORGANIZATIONAL AND EFFICIENT CLERICAL SKILLS**

The Office Assistant works closely with the Office Manager by collecting, organizing, and filing store invoices. working collaboratively to ensure efficiency and customer service. This Office Assistant is responsible for organizing, maintaining, and retrieving physical and electronic documents within the company’s filing system, ensuring accurate record keeping by properly classifying and storing documents according to established procedures and readily providing access to requested files when needed.

Key Responsibilities:

Invoice Processing: Receiving previous daily invoices and properly categorizing them based on established filing systems (alphabetical, numerical, customer account)

File Organization: Maintain physical and electronic filing cabinets, ensuring documents are accurately filed and accessible

Data entry: Input relevant information from documents into electronic databases or filing systems

Retrieval: Ensure that invoices are accurately filed for easy retrieval upon request

Archiving: Transfer outdated or inactive files to appropriate storage locations according to company policies

File maintenance: Regularly review and update filing systems to ensure accuracy and remove unnecessary documents

Copying and distribution: Make copies of invoices as needed as well as helping prepare monthly end of month procedures for account billing

Compliance: Adhere to data privacy regulations and security procedures when handling customer information and invoices

Required Skills for Office Assistant:

• Possess personal drive, self-motivation and initiative to accomplish Company goals and objectives.
• Attention to detail: Accurately sort and categorize documents with precision
• Organizational skills: Efficiently manage large volumes of invoices accurately based on established systems
• Alphabetical and numerical filing proficiency: Ability to file documents accurately based on established systems
• Computer literacy: Familiarity with basic office software and document management system
• Data entry skills: Accurate data input into computer systems
• Communication skills: Respond effectively to requests for invoices and communicate with colleagues regarding filing procedures
• Additional office duties as assigned by the Office Manager or General Manager

*

Work environment:

An office assistant works in an office setting, spending most of their time at a desk, interacting with filing cabinets, and utilizing computer systems to manage electronic documents

Please apply if you think this is a great fit for you and we will be in touch. Our online application is quick and easy!

This job description is not an all-inclusive list of duties performed, but rather a reflection of typical work performed in the position. This is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements, or working conditions associated with this position. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.

Job Type: Part-time

Pay: $16.00 - $18.00 per hour

Expected hours: 12 – 15 per week

Schedule:

• Morning shift

Work Location: In person

Salary : $16 - $18