What are the responsibilities and job description for the Finance Associate position at Naperville Public Library?
POSITION SUMMARY
The Finance Associate performs Accounts Payable or Accounts Receivable functions for the library. Additional duties may include coordinating meeting room schedules and set ups, tracking capital assets, handling daily deposits and credit card receipts, processing staff purchase requests and resolving related issues.
RESPONSIBILITIES
• Accounts Payable - processes the payment of vendors by matching invoices with purchase approval documentation, ensures accurate dollar amounts, tax-exempt status, and account codes. Additionally, enters completed invoices into systems and runs edits, proofs, and totals.
• Accounts Receivable - processes the stocking, counting, and reconciling cash from all public service desks, gifts, grants and donations. Additionally, prepares cash deposits and assigns revenue codes for deposits.
• Resolves billing and customer service issues with vendors and patrons.
• Tracks service and lease contracts for timely renewals and payments.
• Maintains petty cash balances and reporting.
• Coordinates all meeting room schedules and set ups, accommodating the programming needs of the Library staff meeting needs, and bookings for the general public while enforcing the Library policy.
• Overviews capital asset listings for accuracy and reporting.
• Provides clerical assistance to the department as needed.
• Maintains inventory of department supplies.
• Generates monthly reports for Finance and assists with other reporting as needed.
• Attends professional development opportunities.
• Performs other related duties and special projects as assigned.
KNOWLEDGE/SKILLS/ABILITIES
• Uses computer software programs such as Microsoft Office for daily tasks and communication.
Uses common office equipment.
• Demonstrates strong written and verbal communication skills.
• Strong interpersonal skills, working effectively with individuals of diverse cultures, communication styles, abilities, and backgrounds.
• Uses problem solving skills to assist in determining priorities, finding timely solutions to departmental or system-wide issues.
• Service-oriented with the ability to establish and maintain effective relationships with staff and the public.
• Maintains confidential information with tact and discretion.
• Demonstrates strong organizational skills, time management skills, and attention to detail.
• Successfully supports and/or collaborates on projects and programs with staff members.
• Responsive to change and demonstrates adaptability.
• Accountable for consistent completion and follow-up on tasks.
• Maintains a positive approach while doing daily tasks and when faced with adversity.
• Demonstrates a broader understanding of the job and looks for ways to improve Library services and support coworkers.
EDUCATION/EXPERIENCE/QUALIFICATIONS
• Two-year college degree or equivalent.
• Minimum two years of relevant experience.
PHYSICAL DEMANDS/WORK ENVIRONMENT
• Communicate with staff and customers in person and over the phone.
• May require either being in a stationary position or moving about for prolonged periods.
• Moves equipment or library materials weighing up to 35 lbs.
• Must have reliable means of transportation to attend meetings, and conferences, and perform work in other locations.
BENEFITS
The benefits for this position include:
- Annual Vacation Accrual: 3 weeks per year
- Holidays: 7 days per year
- Annual Sick Accrual: 12 days per year
- 12 weeks paid parental leave
- Illinois Municipal Retirement Fund (Pension Plan)
- Health Benefits available (medical, dental, vision)
- Training and development opportunities
WORK SCHEDULE:
Monday - Friday 8:00 AM - 04:30 PM
To learn more about us, go to https://www.naperville-lib.org/jobs and Diversity, Equity & Inclusion | Naperville Public Library, IL (naperville-lib.org)
Salary : $22
