Federal Work Study - Office Assistant, Admissions

Position Title: Federal Work Study – Office Assistant
# of Positions to Fill: 2
Department/Program: Admissions 62100
Work Location Authorization: Hybrid On-Site/Remote
Campus Location: Arapahoe Campus
Reports to: Senior Director of Admissions & Alumnx Relations
FLSA Classification: Non-Exempt/Hourly
FTE: 30% (12 hrs/week)
Compensation: $18.00  per hour

Application Deadline: 12/15 or until filled

Job Summary

This student role is responsible for providing support to the entire Development, Enrollment and Student Success (DESS) team by assisting with administrative duties, including but not limited to communicating with prospective students, organizing application and interview materials, leading campus tours, assisting in hosting on-campus events (group informational sessions, open houses, interview days, etc.). This position also requires daily data entry, filing, mail preparation and other general administrative tasks.

 Job Duties & Responsibilities

• Align individual work to the mission and the scope of work of Development Enrollment & Student Success offices.
• Create and maintain a positive team environment and behave professionally with everyone. encountered in the course and scope of the job duties.
• Under the direct supervision of a Graduate/Undergraduate Admissions Counselor, provide support in weekly communication with prospective students at the inquiry stage.
• Assist the Graduate/Undergraduate Admissions Counselors with hosting on-campus events such as group informational sessions and special events.
• Respond to inquiries seeking support from the administrative staff on first floor of Wulsin Hall.
• Assist the Graduate/Undergraduate Admission Counselors with organization of application and interview materials.
• Perform simple data entry using Microsoft Outlook, Microsoft Word, Excel, and other software applications.
• Perform general alpha and numerical filing.
• Perform routine customer service tasks requiring basic listening and response skills, working knowledge of the Offices within DESS, their policies, processes, and procedures, and a friendly, responsive attitude.
• Answer a departmental telephone and assist with scheduling on-campus visits.
• Assist with mass mailings, including copying documents, folding documents, stuffing envelopes, and sealing and mailing envelopes.
• Operate standard office equipment, including copy and fax machines.
• Perform general event set-up and take down. This may include assisting with hosting the event or moving furniture.
• Lead tours for visiting students.
• Additional specific departmental duties as assigned.

What Naropa Requires…

 Student must be awarded federal work study hours by the Naropa Financial Aid office in order to fill this position. 

• All job candidates must hold a commitment to co-create a diverse and inclusive community and actively participate in related JEDI (Justice, Equity, Diversity & Inclusion) professional development regarding the dynamics of privilege and oppression and the impact these have in the workplace.
• All job candidates must demonstrate their level of understanding of the dynamics of privilege and oppression, and the impact these have on equity, access, and opportunity.
• All job candidates must demonstrate an appropriate level of understanding of and appreciation for the values of Naropa University and the capacity to demonstrate an integration and embodiment of these values as evidenced in work, communication, collaboration styles, and other general workplace behaviors.
• Ability to create and maintain a positive team environment and behave professionally with everyone encountered in the course and scope of the job duties.
• Basic computer (PC) proficiency, including Microsoft Word, Excel, Outlook, and data entry experience.
• Attention to detail.
• Good attendance and strong punctuality.
• A willingness to learn.
• Demonstrated confidentiality and trustworthiness in working with sensitive data.

Educational requirement:

• N/A

 Minimum length of prior applicable professional experience required:

• N/A

    Physical Fitness for Duty exam required?     ☒Yes         ☐No

 What We’d Like You to Have…

• Intermediate computer (PC) proficiency, including Microsoft Word, Excel, Outlook, and data entry experience.
• Quick learner and an ability to self-direct when needed.
• Excellent interpersonal communication skills.
• Self-starter.

 Physical Requirements & Environmental Conditions

 Maximum amount of weight employee must be able to lift/carry with or without reasonable accommodation(s):

• 25 pounds

 During regular daily activities, employee must be able to do the following with or without reasonable accommodation (check all that apply):

☒ Stand

☒ Walk

☒ Sit

☐ Run

☒ Handle/Finger

☒ Bend at the waist

☒ Reach above shoulder level

☒ Kneel

☒ Crouch

☐ Crawl

 During regular daily activities, employee may be exposed to the following:

 ☒ Interruptions/Distractions

☐ Heat/Cold

☐ Dust

☐ Dampness

☐ Heights

☐ Moving machinery parts

☐ Other (please list):

Naropa recognizes the following holidays throughout the year:

-Martin Luther King, Jr. Day

-Memorial Day

-Juneteenth

-Independence Day

-Labor Day

-Fall Break, 4th Thursday and Friday in November

-Winter Break, the last two weeks in December encompassing the Christmas holiday as well as New Year’s

Naropa’s health and welfare benefits include the following: medical, dental, vision, FSA, HSA, employer-paid short-term and long-term disability, employer-paid life insurance and accidental death and dismemberment, an employer-sponsored pre-tax retirement savings plan, which includes up to 2.5% employer matching, and a variety of voluntary, employee-paid supplemental insurance plans.

A comprehensive benefits package is available to full-time employees who work a minimum of 30 hours each week. Employees who work 20 – 29 hours each week are eligible for only the employer-paid short-term & long-term disability, employer-paid life insurance & accidental death and dismemberment, and the retirement plan, which includes up to 2.5% employer matching.

Employees who work fewer than 20 hours per week are eligible to participate in Naropa’s retirement plan only, which includes up to 2.5% employer matching.

All regular full-time and part-time faculty and staff, including student workers, accrue sick leave benefits. Full-time and part-time staff positions accrue vacation and personal time. All leave accrual rates vary based on the position, hours worked, and years of service.

The University recognizes the importance of including its employees in its organizational mission and values and welcomes employees into the classroom to “touch the magic.” Specifically, regular employees are provided generous tuition remission opportunities for themselves and their family members.

Naropa University participates in the Council of Independent Colleges Tuition Exchange Program (CIC-TEP). CIC-TEP is a network of CIC colleges and universities willing to accept, tuition-free, students from families of full-time employees of other CIC participating institutions (full-time as designated by the employer/institution). Additional information can be found here: https://www.cic.edu/member-services/tuition-exchange-program. Naropa University’s commitment to diversity aligns with its highest aspirations to apply contemplative inquiry and education to explore and embody the human qualities that facilitate collaboration to create a common humanity and a just society. Individuals who have experience with and a commitment to inclusive communities are encouraged to apply. EOE

Naropa University is an equal opportunity, non-discriminatory employer and education institution that welcomes applications from all interested individuals.  Frequently cited statistics show that women and people from underrepresented groups apply to jobs only if they think they meet all criteria, including both minimum and preferred qualifications. If you meet the minimum qualifications, or unsure if you do, and feel you may be a good fit for the role, we encourage you to apply. 

Salary : $18