What are the responsibilities and job description for the Executive Assistant to the Head of School (anticipated Spring 2025 start date) position at Nashoba Brooks School?
Nashoba Brooks Employee
Nashoba Brooks employees all share a passion for guiding young people as they grow. We know that in order for our students to become kind, confident, and academically successful, we must recognize, adapt to, and celebrate each individual’s unique character and learning style.
In hiring, we seek innovative and spirited candidates who can join our work in supporting our School’s mission. We are a mission-driven and student-centered team, a learning community inside the classroom and out. We gladly immerse ourselves in as many facets of school life as we can—from coaching athletics to touring prospective families to helping cultivate our garden. We work best collaboratively and are eager to consult our peers in order to spark our own imaginations. Modeling our mission, we are driven by continuous learning through regular professional development opportunities, including on-campus seminars, national conferences, and research-focused mini-sabbaticals. If you are interested in joining our team, we look forward to hearing from you!
Professional Development
As a learning community, we are enthusiastic about faculty professional development. We believe that a school where adults are encouraged to grow professionally and pursue their interests will be a place where students also grow and learn with enthusiasm. Similarly, a school where adults work together and learn from one another also becomes a more collaborative and exciting place for students.
To support professional growth, Nashoba Brooks School offers employees a wide range of professional development opportunities, both in-house and outside of school. In-house professional work takes many forms, but is focused primarily on bringing teachers together to consider issues of pedagogy and/or curriculum. Outside professional development opportunities include participation in local, regional, and national conferences, as well as visits to nearby schools and mini-sabbaticals to pursue a particular passion over the summer.
Executive Assistant to the Head of School (anticipated Spring 2025 start date)
Position Description
Mission
Nashoba Brooks School educates children for a life of continuous learning, accomplishment, and leadership in a diverse and changing world. The School nurtures students’ growth and character, while fostering the development of each child’s personal excellence in academics, athletics, and the arts.
Summary
Nashoba Brooks School seeks candidates for the position of executive assistant to the head of school. This is a full-time, 8:00 a.m. to 4:00 p.m. 12-month position with occasional evening commitments and weekend hours. The executive assistant reports to the head of school and performs administrative and operational tasks to support the head of school, manage day-to-day operations, and maintain an effective and well-organized office.
Responsibilities
Administrative Support
- Provides multi-faceted administrative support and assistance to the head of school, such as writing and editing communication.
- Supports the head of school in overseeing strategic planning, daily operations of the School, short and long-term goals, special events, and institutional projects.
- Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects and information.
- Manages the head of school’s calendar and travel, including making appointments and prioritizing the most sensitive matters.
- Assists with various aspects of employee recruitment.
Problem Solving & Project Management
- Demonstrates efficient, effective, and ethical problem solving and project management skills.
- Conducts research and information gathering on behalf of the head of school and prepares summaries and reports.
- Sets professional boundaries using discretion, judgement, respect, sensitivity, while managing confidential and sensitive information.
- Maintains high standards of performance and demonstrates a commitment to lifelong learning and continuous improvement.
Supervision & Community Building
- Provides oversight of administrative office staff.
- Takes an active role in the full life of the school to maintain and enhance a positive, mission-driven and student-centered school culture.
- Develops positive and strategic relationships at all levels of the School and promotes the standards and policies of the School.
- Sets and maintains a calm, accessible, approachable, and welcoming tone in a fast-paced environment.
- Embodies and communicates the School’s mission and core values, and mirrors the head’s principles of good practice to foster a positive environment for students’ academic and social-emotional learning.
Qualifications
- A minimum of five years of experience in office administration (experience as an executive assistant preferred).
- Excellent administrative, organizational, and time management skills.
- Excellent interpersonal, communication and proofreading skills.
- Experience with Google G Suite for Education.
- Ability to work independently as well as with a team.
As an employee of Nashoba Brooks School, the executive assistant to the head of school will model integrity, professionalism, curiosity, responsibility, creativity, humility, and respect for all persons, as well as a demonstrated commitment to advancing the School’s core values.
Application: Interested candidates should submit a letter of interest and résumé to Head of School Danielle Heard at ea@nashobbrooks.org.
Non-Discrimination Policy
The School believes that each individual is entitled to equal employment opportunity without regard to race, color, religion, gender, pregnancy, national origin, age, disability, genetic information, veteran status, military service, application for military service, sexual orientation, gender identity, ancestry, disability, participation in the School’s group insurance plans, receipt of medical care, or any other characteristic protected under federal, state, or local anti-discrimination laws. The School’s equal employment opportunity practices extend to recruitment, hiring, compensation, benefits, promotion, training, discipline, and all other terms, conditions, and privileges of employment.
All employees are responsible for complying with the School’s equal employment opportunity policy.
The Transparency in Coverage Final Rules require us to disclose information pertaining to our health plan in machine-readable files (MRFs). Link is as follows: Machine Readable Files & Cost Transparency
The Transparency in Coverage Final Rules require us to disclose information pertaining to our health plan in machine-readable files (MRFs). Link is as follows: Machine Readable Files & Cost Transparency
About Nashoba Brooks
Nashoba Brooks School is an independent private school for all genders age 3-Grade 3, and students identifying as girls in Grades 4-8. The School is committed to personal excellence in academics, athletics and the arts within its mission of preparing students for “. . . a life of continuous learning, accomplishment, and leadership in a diverse and changing world.” We believe that diversity enriches and strengthens community and challenges individuals to become agents of change in creating a more fair and equitable world.
Whom To Contact
If we have no posted job openings and you would like to be considered for a future position at Nashoba Brooks, please send your cover letter and resume to:
Nashoba Brooks School
200 Strawberry Hill Road
Concord, MA 01742
Nashoba Brooks School
200 Strawberry Hill Road
Concord, MA 01742