Office Manager

With over 40 years of experience, Nashville Door Closer provides sales and services of commercial doors and architectural hardware. We are known for fast, affordable, and quality commercial door service. We also support our local universities, schools, government agencies, maintenance groups, and businesses with doors and hardware of all types.

We are seeking an Office Manager to support the daily operations of our Nashville office. This role is essential in ensuring the smooth functioning of our administrative, HR, and compliance processes while fostering a collaborative and efficient workplace environment.

Work Location: Nashville, TN

In this role, you will...

• Oversee day-to-day office operations, including supply management and utility account administration.
• Handle employee onboarding and offboarding processes, including benefit enrollment and profile maintenance in Employee Navigator, Connect Team, and QuickBooks.
• Manage compliance with customer requirements, including Certificates of Insurance (COIs), W9s, contracts, and vendor compliance websites (e.g., Avetta, GRMS, Real Page).
• Coordinate annual insurance audits and renewals.
• Maintain business licenses and other necessary documentation.
• Support employee payroll and 401(k) contribution processes in collaboration with payroll services.
• Assist with customer communications and portal management for seamless operations.

Culture Ambassador

• Embodies and promotes Nashville Door Closer's values and culture.
• Builds strong relationships across departments and with external partners.
• Fosters a positive and collaborative work environment, ensuring the office operates as a welcoming and productive space for all team members.

You've Got What It Takes If You Have...

• Proven experience in office management or administrative roles.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities in a dynamic environment.
• Proficiency in software tools like QuickBooks, Employee Navigator, and compliance management platforms.
• Experience in HR processes, including onboarding and benefits administration, is a plus.
  

Core Competencies

• Organizational Excellence: Demonstrates the ability to manage and streamline office processes to enhance efficiency.
• Compliance Expertise: Ensures the company adheres to customer and industry requirements, maintaining up-to-date documentation and records.
• Collaborative Leadership: Builds positive relationships across departments and supports team members in achieving their goals.
• Proactive Problem Solving: Anticipates challenges and develops effective solutions to maintain smooth office operations.

What We Offer

• Competitive compensation package.
• Comprehensive benefits package including health, dental, and vision insurance.
• 401(k) with company match.
• Professional development opportunities.
• Dynamic, growth-oriented work environment.

Featured Benefits

• 401(k)
• Medical insurance
• Vision insurance
• Dental insurance
  

Compensation

• Commensurate with experience