Demo

Project Administrator

NASS
Green, WI Full Time
POSTED ON 1/26/2025
AVAILABLE BEFORE 2/22/2025
Overview

For over 15 years, North American Substation Services (NASS) has successfully maintained a staff of highly trained technicians and engineers, offering complete installation, repair & maintenance services of electrical power systems and equipment from low voltage through extra high voltage.

NASS is a market-leading expert independent provider of installation, repair, and maintenance services to mission critical high voltage substation equipment throughout the United States. Whether you are just starting out in electrical construction at the entry level or if you have testing experience and commissioning in utility substations, we want to hear from you!

Interested in joining our team? We are looking for talented and knowledgeable individuals to grow with us. Our employees are the driving force behind our success. If you are ambitious, hardworking and want to be part of a fast-paced organization, you may be an ideal fit for NASS.

Some of the reasons to work for us:

  • Strong growth history and stable employment
  • Competitive Pay
  • Advancement opportunities
  • Excellent benefits
  • Retirement plan with matching contributions
  • Paid time off including holidays
  • Great company culture focused on employee development, training and safety


This position is responsible to perform billing and administrative support and includes job invoicing, collections, reporting, billing documentation and project management system updates. This position may also meet with the Project Team as needed to determine the specific needs of each project and asses/identify where assistance is needed. This position is expected to be in an office with the candidate residing in the Orlando, FL area.

Responsibilities

Responsibilities:

  • Prepare and submit job billing according to customer contract/PO requirements
  • Review contracts and respond to information requests/understand billing and field reporting requirements
  • Update databases and review/perform data entry
  • Assist regional managers with job scheduling, customer notifications
  • Assist managers with client billing, contracts, invoicing and purchase order creation
  • Review and update project start/end dates and maintain job data
  • Develop new job profiles (basic job details and job classifications, project dates, job plan, estimated expenses, pricing and applicable contracts, and client contact information) within project management system
  • Obtain purchase orders and/or billing instructions from clients
  • Request change order approvals or purchase order increases from clients and provide appropriate supporting documentation
  • Communicate with clients to provide information on past and present jobs, monthly accruals, and contract services.
  • Review completed job file to assure all field paperwork is submitted and all labor and other expenses are accurate
  • Compile billing details for completed jobs and provide all job documentation to support billing
  • Communicate with contractors/subcontractors to get quotes and invoices
  • Analyze billing details with area manager if profit margin targets are not met, and record operational issues as needed
  • Assist area manager in reviewing labor and expense reports as needed, and in providing accurate data on region performance to accounting
  • Compose and/or edit project reports for clients
  • Assist with customer collections, reports as needed


Qualifications

Required:

  • High School Diploma or equivalent
  • Advanced knowledge of computers (MS Office, basic operation, folder creation, email, etc)
  • Ability to perform comfortably in a fast-paced, deadline-oriented work environment
  • Excellent organizational skills, interpersonal, verbal and written communication skills with the ability to present and interpret information clearly, both written and verbal
  • High ethical standards; optimistic with a passionate commitment to excellence


Preferred:

  • Bachelor’s Degree in Business or related field of study
  • Ability to represent the company in a professional manner
  • 2 years previously related experience
  • Experience with field service and construction


NASS is an equal opportunity employer. All applicants will be considered for employment regardless of color, race, religion, disability, sex, sexual orientation, gender identity, age, national origin, veteran status or any other characteristic protected by Federal, State and/or local law. NASS is a drugfree workplace.

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