What are the responsibilities and job description for the Payroll Specialist position at Nassau Candy?
Join Our Team as a Payroll Specialist
Based in Hicksville, NY
At Nassau Candy, we’re more than just confections — we’re a dynamic, growing manufacturer, importer, and distributor of specialty foods and promotional products. With a legacy of quality and innovation, we serve customers across the nation from our multiple locations.
We’re looking for a detail-oriented, bilingual Payroll Specialist to join our Human Resources team. This role is responsible for ensuring timely, accurate, and compliant payroll processing for over 600 employees across multiple states, while managing day-to-day time and attendance operations. This is an ideal position for a candidate with strong ADP experience, exceptional organizational skills, and a commitment to delivering outstanding service to our workforce.
Key Responsibilities
Payroll Processing
Process high-volume weekly and biweekly payroll (600 employees) including multi-state payroll, ensuring compliance with federal, state, and local wage and hour laws
Enter, update, and maintain data in ADP Workforce Now, including new hires, terminations, garnishments, and compensation changes (bonuses, salary adjustments, hourly rate changes)
Understand and apply DOL and FLSA regulations, including specific state laws such as those in California
Process voids, manual checks, and payroll corrections as needed
Generate and review payroll reports to ensure accuracy prior to final submission
Complete employment verifications, VOEs, and termination-related notices
Support year-end payroll processes, including W-2s and ACA reporting
Time & Attendance Administration
Maintain Time & Attendance (T&A) and ADP Workforce Now databases simultaneously
Collect and enter missing punches, review and process time off requests, and ensure timely approvals
Generate and reconcile T&A reports to ensure accurate payroll input
Update employee profiles and schedules in timekeeping systems
️ Skills & Experience
Bilingual in English and Spanish is required (spoken and written)
Strong working knowledge of ADP Workforce Now; experience with Ceridian is a plus
Familiarity with payroll and HR regulations, processes, and documentation
Strong attention to detail, organizational skills, and ability to manage competing priorities in a dynamic environment
Proficiency with Microsoft Office Suite (Excel, Outlook, Word)
Ability to handle confidential information with the highest level of integrity
Minimum Requirements
3 years of Payroll and Time & Attendance Administration experience
Strong written and verbal communication skills
PC literacy and ability to quickly learn internal systems and software
Willingness to assist with administrative duties such as filing, scanning, assembling new hire paperwork, and supporting departmental projects as needed
At Nassau Candy, we value your expertise and are committed to creating a collaborative, respectful, and professional work environment. If you’re looking to advance your payroll career with a company that recognizes the importance of accuracy and service, we encourage you to apply today.
