What are the responsibilities and job description for the Supervisory Archivist position at National Archives and Records Administration?

Summary

This position is part of the National Archives and Records Administration. As a Supervisory Archivist Deputy Director of Archival Operations, you will be responsible for planning, directing, coordinating, and controlling the archival functions of the employees assigned to the incumbent. The incumbent is responsible for ensuring participation of the staff in all phases of the lifecycle of records in the purview of the unit.

This job is open to

Internal to an agency

Current federal employees of this agency.

Clarification from the agency

All Candidates who are :

Current NARA employees who hold or have previously held a permanent appointment in the competitive service; OR Current NARA employees serving on a special appointing authority, such as Veterans Recruitment Appointment (VRA) or a Disability appointment; OR Current NARA CTAP eligibles.

Duties

As a Supervisory Archivist, you will :

Carry out leadership responsibilities and complex professional assignments involving delivery of archival and advisory services to federal agencies, NARA units and offices, and a wide spectrum of customers and researchers.

Implement actions to accession records into unit holdings, according to records schedules, NARA policies, and federal law.

Supervise activities that establish and maintain physical and intellectual control over accessioned records.

Assist with Special Access and FOIA processing within the unit as appropriate.

Provide supervision to subordinate staff in order to accomplish the work of the unit.

Work directly with the field support officer, administrative officer, FOSA, FRC supervisor, and building manager (depending on site), to address resource and facility support needs, meet facility requirements, provide information technology, and carry out purchasing and personnel actions.

Handle complex archival and administrative problems and specified tasks associated with the full spectrum of archival science and duties, and program and human capital administration.

Requirements

Conditions of Employment

The experience may have been gained in either the public, private sector or volunteer service. One year of experience refers to full-time work; part-time work is considered on a prorated basis. To ensure full credit for your work experience, please indicate dates of employment by month / day / year, and indicate number of hours worked per week on your resume.

A one year probationary period may be required.

A one year supervisory or managerial probationary period may be required.

Must successfully complete a background investigation.

Complete a Declaration for Federal Employment to determine your suitability for Federal employment, at the time requested by the agency.

If you are a male applicant born after December 31, 1959, certify that you have registered with the Selective Service System or are exempt from having to do so.

Go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form i-9. Federal law requires verification of the identity and employment eligibility of all new hires in the U.S.

Obtain and use a Government-issued charge card for business-related travel.

File a Confidential Financial Disclosure Report within 30 days of appointment and annually from then on.

Key Requirements :

Please refer to "Conditions of Employment."

Click "Print Preview" to review the entire announcement before applying.

Must be U.S. Citizens or U.S. Nationals.

Public Trust background investigation will be required.

Qualifications

You must meet the following requirements within 30 days of the closing date of this announcement.

Specialized Experience for the GS-13 : You must have one year of experience at the GS-12 level, or equivalent in other public or private sector, that is directly related to the position as listed above and which has equipped the candidate with the particular knowledge, skills, and abilities to successfully perform the duties of the position. Specialized experience for this position is defined as :

Supervising or leading a team or project performing one or more archival functions; AND

Utilizing archival principles relating to holding security, reference, processing, reformatting and accessioning concepts or laws, to provide advice and guidance to management relative to incorporating program strategies and goals into operational processes and work plans; AND

Proposing and implementing solutions / strategies for program improvement to assure the continuing effectiveness of activities in support of the agency's mission.

In addition to the above requirements, you must meet the following time-in-grade requirement , if applicable : For the GS-13, you must have been at the GS-12level for 52 weeks.

Education

Education Requirements : The education generally must be from an accredited (or pre-accredited) college or university recognized by the U.S. Department of Education.

Individual Occupational Requirement

Basic requirements for all grades :

A. Bachelor's degree in archival science or bachelor's degree with a major that includes 18 semester hours in archival science, history and / or in political science or government, and 12 semester hours in one or any combination of the following : archival science, history, American civilization, economics, political science, public administration, or government.

B. Combination of education and experience - at least 30 semester hours that included courses as shown in A above, plus appropriate experience or additional education.

Additional information

We may select from this announcement or any other source to fill one or more vacancies.

This announcement may be used to fill like positions in other organizations within the National Archives and Records Administration.

This is a non-bargaining unit position.

We offer opportunities for telework, per Agency policy.

We offer opportunities for alternative and flexible work schedules, per Agency policy.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application includes your resume, responses to the online questions, and required supporting documents. Please be sure that your resume includes detailed information to support your qualifications for this position; failure to provide sufficient evidence in your resume may result in a "not qualified" determination.

Rating : Your application will be evaluated in the following areas : Managerial, Technical, and Oral Communication . Your application will be rated and ranked among others, based on your responses to the online questions, regarding your experience, education, training, performance appraisals and awards relevant to the duties of this position. Your rating may be lowered if your responses to the online questions are not supported by the education and / or experience described in your application.

Referral : If you are among the top qualified candidates, your application may be referred to a selecting official for consideration. You may be required to participate in a selection interview.

If you are a displaced or surplus Federal employee (eligible for the Career Transition Assistance Plan (CTAP) / Interagency Career Transition Assistance Plan (ICTAP)) you must receive a score of 85 or better to be rated as "well qualified" to receive special selection priority

Benefits

Review our benefits

Required Documents

As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

1. Resume - either by creating one in USAJOBS or uploading one of their own choosing. (Cover letters are optional.) To receive full credit for relevant experience, please list the month / date / year and number of hours worked for experience listed on your resume. We suggest that you preview the online questions, as you may need to customize your resume to ensure that it supports your responses to these questions. Please view resume tips.

2. Vacancy Question Responses - Completely answer the online assessment questionnaire associated with this job announcement.

3. PERFORMANCE APPRAISAL / REVIEW / EVALUATION, ETC : All (Federal and Non-Federal) applicants are required to submit their most recently completed annual performance appraisal (dated within 18 months from the closing date of the vacancy announcement), which identifies your official rating of record (must be at least "Fully Successful") AND is signed by the supervisor, OR a statement explaining why the performance appraisal / review / evaluation is unavailable OR incomplete. If you fail to provide a copy of the performance appraisal / review / evaluation, or a statement advising why it is unavailable, you will be removed from further consideration. N / A is not considered an acceptable response.

4. SF-50 for CURRENT EMPLOYEES Documentation Relating to Your Federal Employment :

Submit a copy of your most recent NON-AWARD SF-50, Notification of Personnel Action, which shows your current (or most recent) title, series, grade, and competitive service status. (To verify your competitive service status, on the SF50, Box 34 "Position Occupied" should show a "1" and Box 24 "Tenure" should show a "1" or "2".)

Indicate on your application the highest permanent grade you have held; if this grade is different from your current grade, submit a copy of an additional SF-50 showing this grade.

If you are currently on a Veterans Recruitment Appointment (VRA) or Schedule A Disability, submit a copy of an SF-50 showing that appointment. (To verify your status, on the SF50, Box 34 "Position Occupied" should show a "2" and Box 24 "Tenure" should show a "1" or" 2".

5. Transcripts - For positions with an education requirement, OR if you are qualifying for this position by substituting education or training for experience, you MUST submit a copy of your transcripts or equivalent. An official transcript will be required if you are selected.

If you are qualifying based on foreign education, you must submit proof of creditability of education as evaluated by a credentialing agency. Refer to the OPM instructions.

Additional Required Documents if Applying Through the Hiring Authorities Listed Below :

6. If you are currently serving on a special hiring authority (e.g. VRA, Schedule A Disability, etc.), please see applicant guide for required documentation. In order to be eligible under one of these authorities, you must submit all required documentation as outlined in the applicant guide and that specific hiring authority.

7. CAREER TRANSITION ASSISTANCE PLAN (CTAP) DOCUMENTATION : If you are a displaced or surplus Federal employee, click CTAP / ICTAP for eligibility and a detailed list of required documents you must submit in order to be eligible.

Failure to submit any of the applicable above-mentioned documents may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted.

If you are relying on your education to meet qualification requirements :

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and / or degrees from

schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

The National Archives and Records Administration has partnered with the Treasury's Bureau of the Fiscal Service to provide certain personnel services to its organization. Fiscal Service's responsibilities include advertising vacancies, accepting and handling applications, and extending job offers.

The following instructions outline our application process. You must complete this application process and submit any required documents by 11 : 59 p.m. Eastern Time (ET) on the closing date of this announcement. We are available to assist you during business hours (normally 8 : 00 a.m. - 5 : 00 p.m. ET, Monday - Friday). If applying online poses a hardship, please contact us by noon ET on the announcement's closing date.

The Bureau provides reasonable accommodation to applicants with disabilities on a case-by-case basis. Please contact us if you require this for any part of the application and hiring process.

To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.

Follow the prompts to select your resume and / or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.

After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.

You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.

To verify the status of your application, log into your USAJOBS account (USAJOBS Login); all of your applications will appear on the Welcome screen. The Application Status will appear, along with the date your application was last updated. For information on what each Application Status means, visit : https : / / www.usajobs.gov / Help / how-to / application / status / .

For additional information on how to apply, please visit the Partnership for Public Service's Go Government website.

To preview the assessment questionnaire : https : / / apply.usastaffing.gov / ViewQuestionnaire / 12659532

Agency contact information

Applicant Call Center

Phone

304-480-8990

NARAHR@fiscal.treasury.gov

Address

RESEARCH SERVICES

8601 Adelphi Road

College Park, MD 20740

Next steps

Once the online questionnaire is received, you will receive an acknowledgement email that your submission was successful. We will review your resume and transcript(s) (if appropriate) to ensure you meet the basic qualification requirements. We will evaluate each applicant who meets the basic qualifications on the information provided and may interview the best-qualified applicants. After making a tentative job offer, we will conduct a suitability and / or security background investigation. A final job offer for this position is typically made within 40 days after the closing date of the announcement.

Fair and Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

Criminal history inquiries

Equal Employment Opportunity (EEO) Policy

Financial suitability

New employee probationary period

Privacy Act

Reasonable accommodation policy

Selective Service

Signature and false statements

Social security number request

Required Documents