eProcurement Subject Matter Expert

JOB TITLE: eProcurement Subject Matter Expert

EMPLOYER: National Association of State Procurement Officials

(NASPO)

DEPARTMENT: Strategy Division

LOCATION: NASPO HQ (Lexington, KY) or Remote

REPORTS TO: eProcurement SME Manager

GRADE: 12

SALARY: $93,100 - $109,400

Job Summary

The e-Procurement Analyst provides subject matter expertise and consulting support to

NASPO member states, entities in support of their efforts to achieve improved

procurement processes/practices by leveraging innovative technologies and to automate

their procurement operations with e-Procurement solutions and ERP systems. This support

includes working with States/Entities that use NASPO Valuepoint e-Procurement related

portfolios.

This position provides internal support to other NASPO departments and staff for any

planned e-Procurement or related initiatives.

This position also works directly with the e-Procurement industry and NASPO Valuepoint eProcurement and related Portfolio contractors to influence the evolution of solution and service offerings to better meet State/Entity needs.

Essential Functions

For States/Entities

• Provides analysis and mentoring support to States/Entities for their e-Procurement initiatives. This work includes, but is not limited to, the following:
• brief/explain procurement automation options
• brief State senior management to help CPO gain support for e-Procurement
• provide/develop State specific briefing materials
• guide/support analysis of current operations & identify improvement opportunities
• provide staffing plan for implementation and long-term sustainment
• provide best practices from prior State experiences
• build business cases
• support requirements gathering
• support change management activities
• support drafting of RFP
• assess/review proposals & support proposal evaluations
• support contract negotiations
• support implementation planning & execution
• participate in design sessions
• review contract deliverables
• Supports State/Entity use of NASPO ValuePoint e-Procurement and related Portfolios in secondary competition efforts to compete, select, and implement a system for their operations.
• Organizes and facilitates e-Procurement System Administrator User Groups for States and Local Gov'ts that have the same e-Procurement system (e.g., BuySpeed, Ivalua, Jaggaer) to foster collaboration and sharing.
• Collaborates with States/Entities on procurement automation needs to gain insight into system/service recommendation.
• Communicates with e-Procurement system/service providers and attend their user conferences to gain and maintain knowledge of available systems/services and to give providers guidance on potential improvements to their respective State/Entity systems/services.
• Communicates goals, projects, and timelines of e-Procurement support work with States/Entities to Supervisor and NASPO management.
• Establishes and maintains an e-Procurement resources materials and library that includes templates, model documents, presentations and other materials that will help provide support to States/Entities and could be provided to States/Entities for their use on e-Procurement initiatives. For NASPO
• Collaborates with other departments to support any e-Procurement related initiatives.
• Provides expertise/support for any e-Procurement, or related, for NASPO events and training offerings.
• Coordinates and trains other NASPO staff on e-Procurement and related topics including specific resources identified as being responsible to provide e-Procurement support toStates/Entities. General Duties
• Attends conference calls and meetings as required.
• Travels to and speaks on behalf of the association at member and partner events.
• Provides excellent customer service to association members.
• Performs assigned administrative tasks as needed.
• Communicates and collaborates regularly with supervisor and other staff.
• Performs other related duties as assigned by management.
  
  

Supervisory Responsibilities

• There are no supervisory responsibilities as this position does not have any direct reports.
  
  

Minimum Qualifications

• Bachelor’s degree, or equivalent experience, in Business Administration, Computer Science, or Information Technology required.
• At least 2 years of experience required and 5 years preferred experience in implementing/supporting an e-Procurement system, procurement automation initiative or comparable administration of information systems and technology, with increasing level of responsibility throughout.
• Extensive experience in performing business process analysis.
• Demonstrated experience and understanding of information technology systems development and administration.
• Demonstrated experience and understanding of Organizational Change Management regarding implementing information technology systems.
• Demonstrated experience and understanding of Public Procurement and procurement operations across different organization levels of State Government, or equivalent, including interrelationship with operations that are dependent on or related to procurement (e.g., Finance, Inventory, Asset Management, Supplier Management).
• Excellent project management and organization skills.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite or related software.
• Demonstrated customer service orientation and commitment to association values. Physical Requirements:
• Continually required to sit
• Continually required to utilize hand and finger dexterity
• Continually required to talk or hear
• While performing the duties of this job, the noise level in the work environment is
  
  

usually quiet.