What are the responsibilities and job description for the Senior Office Assistant position at National Audubon Society, Inc.?
Position Summary:
The Senior Office Assistant will be responsible for providing high quality administrative support to Audubon’s Seabird Institute (SI). This position will assist with daily operations of the SI office, located in Bremen, ME, as well as provide logistical support for remote staff. The Senior Office Assistant will work behind the scenes to maximize the program’s ability to further seabird conservation science, outreach, and donor contributions. They will also provide support services
that allow the program to achieve its financial, scientific and education goals.
The Senior Office Assistant will report to and work closely with the Center Director of the program as well as with counterparts within National Audubon Society’s (NAS) national headquarters.
Compensation:
$16.00 - $18.00 / hour
Additional Job Description
Essential Functions
Provide general office support and serve point of contact for general inquiries.
Serve as office reception, greet visitors, and provide orientation for volunteers and seasonal staff.
Manage the program’s mail and email contacts and assist with fundraising correspondence.
Assist with donation processing, reconciliation, and donor database management.
Support meeting and event logistics, including preparation, communications, notetaking, and follow-up.
Assist with travel/transportation coordination across the program.
Oversee program’s calendar for all functions including special events, camps, rentals, visitors, and tours.
Maintain equipment inventory, warrantees, and manage repairs.
Inventory and purchase supplies for the office and consumables for the seabird field program.
Assist in processing payment of program invoices, from receipt to entry, into NAS databases.
Assist with Audubon staff to ensure that equity, diversity, inclusion and belonging principles are incorporated and followed in all aspects of our work.
Other job-related duties as assigned.
Qualifications and Experience:
High School diploma or GED and at least 1 years of administrative/office experience. An equivalent combination of education and experience will also be considered.
Fluency in Microsoft products such as Word, Excel, Access, and Outlook required. Experience with file sharing tools such as Box, Google Drive; experience and flexibility with other software tools preferred.
Working knowledge of databases and associated requirements.
Experience with Non-Profit fundraising programs, specifically Salesforce, a plus.
Basic accounting skills.
Excellent communication, organizational and interpersonal skills essential.
Ability to work independently as well as part of a team.
Ability to accomplish detailed tasks and activities with consistent follow-through.
Valid driver’s license is required.
Ability to lift at least 40 pounds with or without accommodation.
A sense of humor and an ability to deal with unexpected problems is desirable.
Commitment to Audubon’s organizational values of care, collaboration, change, integrity, impact, and innovation.
Demonstrated personal and professional commitment to and experience in advancing equity, diversity, inclusion, and belonging.
This position is represented by the Communication Workers of America (CWA).
EEO Statement
The National Audubon Society is a federal contractor and an Equal Opportunity Employer (EOE). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. We are committed to a policy of nondiscrimination, inclusion and equal opportunity and actively seek a diverse pool of candidates in this search.
Accessibility Statement
The National Audubon Society endeavors to keep our careers site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Accommodations@audubon.org. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.
Salary : $16 - $18
