What are the responsibilities and job description for the Capital Expenditure Project Administrator-Temp position at National Community Renaissance?
Job Description
Job Description
The Capital Expenditure Project's Administrator reports directly to the Project Manager and is primarily responsible for providing the department with comprehensive administrative support and project administration. This role also involves carrying out tasks and following the direction of the Vice President of Maintenance and Capital Improvements and the Director of Capital Improvements.
RESPONSIBILITIES
- Assist the Project Manager with administrative duties and document processing.
- Assist the Vice President of Maintenance and Capital Improvements and Director of Capital Improvements with correspondence, reports, and other administrative tasks as needed.
- Assist the Capital Expenditure team with correspondence, daily operations, reports, etc.
- Respond to calls / emails from the Capital Expenditure team regarding contracts, plans, miscellaneous questions, etc.
- Participate in project meetings and track action items for the Capital Expenditure team.
- Lead and execute assigned projects focused on improving processes and procedures within the department to enhance effectiveness and efficiency, and subsequently, prepare comprehensive reports outlining the findings and recommendations derived from the analyses.
- Present analysis reports clearly and concisely, highlighting key takeaways and proposing practical solutions for project-related issues.
- Continuously improve the analysis and reporting process, seeking feedback and implementing enhancements to streamline and standardize procedures.
- Send weekly updates on current and future projects to the Capital Expenditure team.
- Generate and administer construction contracts & documents, purchase orders, and new vendor set-up.
- Follow up with vendors and property managers on purchase orders and contract paperwork.
- Manage and track receivables, update monthly invoice reports, and collaborate with accounting to enter monthly invoices.
- Enter project documentation and invoices into project management technology tools, including software applications, web-based tools, and job cost accounting tools.
- Maintain up-to-date records of all invoices processed, ensuring accuracy and adherence to agreed-on services for the Capital Expenditures Department.
- Update, track, and manage weekly project estimate reports, working closely with the superintendent responsible for estimates in the CapEx Department.
- Track all Conditional and Unconditional waivers for the CapEx Department
- Attend company-sponsored events that relate to the development of the Team.
- Handle requests and queries appropriately, maintaining a professional and customer-focused approach.
- Perform other duties as assigned, contributing to the smooth functioning of the Capital Expenditure department.
EXPERIENCE
PHYSICAL REQUIREMENTS / WORK ENVIRONMENT
FLSA
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