Office Administrator

Job Overview
We are seeking a highly organized and proactive Office Administrator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by managing various administrative tasks. This position requires excellent communication skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.

Duties

• Serve as the first point of contact at the front desk, welcoming visitors and managing inquiries.
• Oversee vendor management, ensuring timely communication and service delivery.
• Manage office operations, including supply inventory and equipment maintenance.
• Operate phone systems efficiently, handling incoming calls and messages professionally.
• Contribute to training development initiatives for new hires and ongoing staff education.
• Support human resources functions by assisting with recruitment processes and employee onboarding.
• Participate in budgeting activities to ensure effective allocation of resources.
• Draft correspondences and other formal documents and emails
• Greet and assist onsite guests
• Answer inbound telephone calls
• Develop and implement organized filing systems
• Work within Sage and be able to handle AP/AR duties
• Perform all other office tasks
• Maybe asked to perform warehousing tasks as needed

Skills

• Strong front desk management skills with a welcoming demeanor.
• Proficient in vendor management practices to maintain productive relationships.
• Excellent verbal and written communication skills for effective interaction with team members and external partners.
• Familiarity with payroll systems and human resources processes is advantageous.
• Solid office management abilities to streamline daily operations efficiently.
• Effective schedule management skills to prioritize tasks and meet deadlines.
• Experience with phone systems to handle communications seamlessly.
• Knowledge of training development processes to enhance employee performance.

Qualifications:

• Previous experience in office administration or other related fields
• Ability to prioritize and multitask
• Excellent written and verbal communication skills
• Strong attention to detail
• ​Strong organizational skills
• Timely and reliable
• Must have strong Microsoft Office, Excel and Outlook skills
• Personable and Able to handle different and difficult tasks daily
• Work within a team environment

Job Types: Full-time, Part-time

Pay: $18.15 - $19.18 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person

Salary : $18 - $19