Office Adm-Collector

Office Administrator\Collector Job Duties

Potential Monthly Collection bonus of up to $1,750 per month

Potential Quarterly Regional Bonus of up to $3,200 per quarter

Max combined annual bonus potential of $35,800!

Collections: 85% of your day-to-day

• Collector approves or holds up new orders for past due customers.
• Initiate collection calls after analysis of the customers account and establish collection priorities.
• Research and reconcile billing and pricing issues; submit credit memos as required.
• Negotiate renewal terms with fencing customers.
• Process accounts for bad debt write-off based on written criteria and often with direction from the Regional Managers.
• Process payments on COD transactions, including checks and credit cards.
• Meet or exceed collection goals set by management.
• Maintain a professional attitude with customers and associates.
• Maintain clean and safe work area.
• Perform other duties and/or tasks as instructed or assigned.

Payroll (PayCom Entries): 12.5% of your day-to-day

• Calculate fence installers pay worksheets and enter piece rates.
• Process certified payroll, calculate wages, and enter prevailing wage payments.
• Ensure the accuracy of employees timecards through daily approvals and address any missing punches with the employee.
• Enter approved time off requests and job titles and compensation changes.
• Complete and submit finalized weekly payroll to corporate.
• Perform payroll audits.
• Create an account for new employees and enter information from the new hire orientation packet.
• Complete final check requests, termination forms, and forward to Corporate Human Resources.

Accounts Payable: 2.5% of your day-to-day

• Reconcile P-Card expense reports and submit to the Regional Manager for approval.
• Prepare invoices sent into the regional office for Regional Manager approval twice a week

Operations: Once per month

• Collect requests and submit orders for office supplies.
• Track and schedule DOT license and health certification renewals.
• Update bulletin boards (legal posters, OSHA compliances, etc.).
• Rotate files in compliance with the document retention policy.
• Complete contractor bid forms.

Recruiting: As Needed

• Run classified advertisements on electronic job boards.
• Conduct applicant prescreen and schedule interview with RM
• Submit background checks and schedule drug screening for applicants.
• Conduct new orientation, office training, and send new hire paperwork to corporate HR.

Risk & Safety: As needed

• Update tailgate meeting spreadsheet with the completed safety topics for the week.
• Assist RM with Workers Comp, General Liability, and Automobile Liability claims processing.
• Assist with Trimester Safety Meeting scheduling and presentation set up.
• Order, post, and distribute safety products and printed materials.
• Schedule and track random or reasonable suspicion drug testing.

Benefits: As needed

• Respond to benefit questions from employees.
• Direct employees to benefit provider customer service departments or corporate HR when needed.
• Distribute, post, and promote Regional and Corporate reward programs.
• Schedule and assist employees with benefits during new hire and open enrollment.
• Submit LOA request for employees requesting time off for FMLA, disability and/or personal leaves.
• Distribute, post, and promote employee Wellness participation.

Qualifications:

• Bilingual Spanish/English Required
• High School diploma or equivalent.
• Associates degree (A.A.) or equivalent from two-year College or technical school, or a combination of two years of related administrative experience or education.
• Proficient in Microsoft Outlook, Word, Excel, and Windows.
• Capable of exercising sound judgment to plan and execute tasks, and adept at following detailed written and verbal instructions.
• Proficient in calculating figures such as piece rates, discounts, interest, commissions, proportions, and percentages.
• Skilled in problem definition, data collection, fact establishment, and drawing valid conclusions.

This job description supersedes all prior job descriptions and is intended to describe the general content and essential requirements for the position listed. It is not to be construed as an exhaustive statement of requirements, duties, and responsibilities. Management reserves the right to add or change the duties of this position at any time.

National Construction Rental Inc is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.