Grants Accountant

Job Summary

Grants Accountant manages grant funding available to reporting program or department. This position will serve as a liaison between program or department and Finance regarding all aspects of grant funding.

In the performance of their respective tasks and duties, all employees are expected to practice and apply the following principles:

• Grasp broad overview of NCJFCJ and develop working knowledge of its programs and services
• Follow organizational and departmental policies, procedures, protocols, and systems
• Perform quality work, with or without direct supervision
• Interact professionally and respectfully with all staff, members of the organization, public and private officials, faculty, partners, suppliers, local communities, and the general public
• Work collaboratively and effectively with all members of the organization, whether as a team player, team leader, or individual contributor
• Work independently while understanding the necessity for communicating and coordinating work efforts with managers, staff, and other organizations
• Meet professional and work obligations through efficient work habits by meeting deadlines, honoring schedules, and coordinating resources in an effective and timely manner
• Be self-motivated and highly responsive to individuals, staff, members, and the organization
• Demonstrate independent decision-making, problem-solving, creative thinking, and analytical skills
• Approach work with a positive attitude, sense of humor, and energy
• Willingness to continuously learn and be flexible
• Use discretion in managing sensitive, proprietary, or confidential information
• Be responsible stewards of the organization’s resources

The following generally describes the essential functions, minimum education, experience, knowledge, skills, and abilities required to enter the job and to perform the responsibilities and duties of this position.

Essential

Functions

Required

Essential functions and responsibilities may include, but are not limited to, the following:

• Provide fiscal leadership within the program or department with respect to all grant-related accounting functions
• Responsible for all liaison work and coordination between programs or departments
• Create budgets in collaboration with both program or department management and the Director of Finance
• Incorporate budgets into grants, working closely with and communicating to all program or department managers
• Accurately code all invoices, expenditures, etc., and prepare for processing
• Process travel expense vouchers, generate conference approval forms, and post event reports
• Relate and communicate the needs of Finance and internal program or departmental accounting functions to others within program or department
• Attend meetings as needed
• Attend ongoing training seminars for both program, department, and Finance
• Other duties as assigned*

Education
and Work

Experience

• Undergraduate degree from an accredited university in the field of business, finance, accounting, or public administration
• Advanced degree preferred
• Three to five years related experience in grants, budgets, and government funding, or
• Equivalent combination of education and experience in a relevant field
• Familiarity with grant-related compliance issues preferred
• Experience in non-profit or grant-funded environment preferred

Knowledge,

Skills, and

Abilities

(“KSAs”)

• Ability to analyze, review, and interpret data
• Ability to prepare future projections and report all aspects of grant-funded budgets
• Ability to coordinate between programs or departments and provide all budget-related spending and expenditures and related reports
• Knowledgeable about the management and workings of grants, including the complexity and understanding of deliverables
• Ability and experience to become an integral member of the grant creation team
• Knowledge of administrative, clerical, and office procedures and systems
• Must possess strong computer skills and proficiency utilizing various software programs such as Microsoft Office Suite (Word, Excel, Access, PowerPoint, etc.), accounting software (MIP preferred), iMIS database or other database management programs
• Ability to manage files and maintain records
• Ability to learn terminology and follow policies and procedures related to grant-related compliance issues
• Strong, effective communication skills, both verbally and in writing
• Ability to plan and carry work through to completion, with limited supervision, with accuracy and with strong emphasis on attention to detail
• Able to comfortably manage multiple tasks and projects utilizing time management and organization skills
• Knowledge of proper telephone and email practices and etiquette

Physical

Demands

• Extended periods of sitting
• Extended use of desktop/laptop computer and peripheral equipment
• Read and analyze fine print for extended periods
• Occasional stooping, standing, carrying
• Occasional lifting up to 50 lbs. (with assistance)

The physical demands of this position are representative of those that must be met in order to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work

Environment

• Fast-paced, high-pressure, professional office environment
• Evening, weekend, holiday, and overtime work may be
• Infrequent travel, locally and nationally, may be required