What are the responsibilities and job description for the Assistant to Chief Executive Officer position at National Fire Supply?

Position : Executive Assistant to CEO

Location : Kennewick Office / Remote

T ype : Full-time

Reports to : CEO

Job Overview

We are seeking a highly organized and proactive Executive Assistant to support our fast-paced CEO. The ideal candidate will have strong expertise in QuickBooks Online, advanced skills in Google Sheets and Excel, and the ability to manage reporting and administrative tasks with precision. This role requires a resourceful, detail-oriented professional who thrives under pressure and can anticipate the needs of the CEO.

Key Responsibilities

Financial Management :
Manage QuickBooks Online, including accounts payable / receivable, invoicing and data research
Generate detailed financial reports and insights for the CEO to support decision-making.
Monitor and track expenses, budgets, and cash flow.
Administrative Support :
Manage the CEO's calendar, schedule meetings, and coordinate travel arrangements.
Serve as the primary point of contact for internal and external stakeholders.
Organize and maintain files, records, and correspondence.
Data Analysis & Reporting :
Create and maintain advanced reports using Google Sheets and Excel, including pivot tables, VLOOKUP, and complex formulas.
Analyze data to identify trends, issues, and opportunities for improvement.
Provide regular updates to the CEO with actionable insights.
Project Coordination :
Assist with the execution of high-priority projects and ensure timely completion.
Act as a liaison between departments to ensure clear communication and alignment. Ability to coordinate multiple calendars with clear communication
Operational Efficiency :
Identify and implement tools and processes to streamline workflows.
Stay ahead of deadlines and ensure the CEO is prepared for all meetings and commitments.

Qualifications

Experience :

Minimum of 5 years of experience in an executive assistant or similar role supporting C-level executives.

Proven expertise in QuickBooks Online.

Technical Skills :

Advanced proficiency in Google Sheets and Microsoft Excel (pivot tables, macros, advanced formulas).

Familiarity with CRM tools and project management software is a plus.

Soft Skills :

Exceptional organizational and multitasking abilities.

Strong communication skills, both written and verbal.

High degree of discretion and confidentiality.

Other Requirements :

Ability to work in a fast-paced, dynamic environment and handle stress effectively.

Proactive problem-solver with a strong sense of initiative.

Must have the ability to think independently and figure out what is asked even when not knowledgeable in the task

Personal errands for the CEO along with personal assistance will be required

Why Join Us?

Work directly with a driven and innovative CEO.

Opportunity to make a significant impact in a growing organization.

Competitive compensation and benefits.

How to Apply :

Interested candidates should submit their resume and a brief cover letter explaining their relevant experience and why they are a great fit for this role to sales@nationalfiresupply.com

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