Analyst

About us

National Grid is hiring anAssistant, Accounting and Office Administratorfor our Transgas organization in Lowell, MA.

Every day we deliver safe and secure energy to homes, communities, and businesses. We are there when people need us the most. We connect people to the energy they need for the lives they live. The pace of change in society and our industry is accelerating and our expertise and track record puts us in an unparalleled position to shape the sustainable future of our industry.

To be successful we must anticipate the needs of our customers, reducing the cost of energy delivery today and pioneering the flexible energy systems of tomorrow. This requires us to deliver on our promises and always look for new opportunities to grow, both ourselves and our business.

Job Purpose

The position of Assistant, Accounting and Office reports directly to the Vice President, Administration and Finance and indirectly to the President and Vice President of Operations. This position is onsite only and will be Responsible for administrative support to ensure the efficiency and organization of the office.Carries out administrative duties such as filing, typing, copying, binding, scanning, ordering office supplies etc.This position will also assist the Payroll and Office Administrator with processing weekly Union payroll as well as other administrative duties and the Senior Accountant with accounts payable and accounts receivable processing.

Key Accountabilities

Accurate and timely fulfilment of all duties assisting the daily administration of the office to the President, Vice President's, Senior Accountant and Payroll and Office Administrator

Exhibits polite and professional communication via phone, e-mail, and mail

Maintain and administer the company website

Distribute daily mail and correspondence

Prepare accounts payable invoices for payment and approval and forwards to Senior Accountant

Prepare accounts receivable documents for billing and forwards to Senior Accountant

Posts all incoming checks to a spreadsheet, prior to deposit by the Senior Accountant

Enter daily fuel activity into ProMiles.

Preparation and documentation of all drug and alcohol polices and plans, as well as the monthly and quarterly reports associated with the plans

Maintain information in ISNetworld

Maintains and scans all company files

Maintains critical document file

Maintains and "pulls" the random drug testing list, monthly, and is the sole receiver of all test results

Types and distributes all correspondence between the Company and Union.

Accurate and complete documentation of all union mechanic and union driver personnel records

Establishes all driver new hire files

Establishes and maintains all vehicle fleet information on the TGMS computer system

Completes the unemployment paperwork received and monitors the monthly statements

Timely processing of vehicle registrations for the Transgas fleet

Maintains and updates a complete listing of all insurance certificates issued

Timely preparation of overweight permits for the Transgas fleet

Submission of all vehicle accident reports as well as personal injury reports to the insurance carrier

Prepares OSHA reports from the personal injury reports

Orders all office supplies and services

Completes travel and hotel reservations for all management and union personnel as needed

Special projects as requested

Qualifications

• A minimum of 3 years experience in office administration role
• A minimum high school diploma or equivalent
• Superior proficiency with Microsoft Word
• Proficiency of appropriate software including : Microsoft Excel and Outlook, PowerPoint and Adobe Acrobat
• The ability to type 60 words per minute
• Knowledge of Microsoft Dynamics GP a plus but not required
• Knowledge of website administration a plus but not required
• Knowledge of payroll processing a plus but not required
• Knowledge of APD Workforce Now software a plus but not required
• Trucking industry and / or LNG industry experience a plus but not required
• Superior organizational skills with strong attention to detail and determination for accuracy.
• Strong interpersonal relationship skills
• Ability to work independently and complete a wide variety of tasks in a timely manner

More Information

Salary

55,000 - $65,000 a year

This position has a career path which provides for advancement opportunities within and across bands as you develop and evolve in the position; gaining experience, expertise and acquiring and applying technical skills. Internal candidates will be assessed and provided offers against the minimum qualifications of this role and their individual experience.

Salary : $55,000 - $65,000