What are the responsibilities and job description for the Administrative Project Coordinator position at National Healthcare and Housing Advisors, LLC?
OVERVIEW
The information given below is intended to provide an understanding and appreciation of the workload of the job and its role within NHHA. The job description outlines the main purposes in general terms only. You may be required to carry out other duties in order to commensurate with the job. This will not change the character or purpose of the job but will be necessary to maintain high standards of business practice. This job description may be altered from time to time to meet the changing needs of the company.
JOB SUMMARY
We are seeking a dynamic and organized individual to join our team as an administrative professional. This role is essential to the smooth operation of our office and requires a highly proactive and detail-oriented person who can manage a variety of tasks to ensure the office runs efficiently and effectively.
KEY RESPONSIBILITIES
Administrative Responsibilities
- Assist in multi-organization calendaring efforts, prepare for meetings and provide comprehensive support to the executive team.
- Create daily schedule, reminder emails and set up virtual and in person meetings as needed.
- Oversee conference rooms and conference room calendars.
- Manage and update conferences tracking document and book travel, including flights, hotel, car rentals.
- Assist in driving initiatives that support company culture and coordinate all aspects of staff meeting (assemble slide deck, set up, agenda, print outs and more).
- Office management, office and printer repair/maintenance, answer phone/direct messages, inventory, ordering and organizing supplies (office supplies, paper goods, kitchen items, printer supplies) and managing deliveries, office opening and closing procedures and more.
- Support the Executive, Business Development, and Marketing team in the entry of prospect and tour information into the Zoho system. Pull reports as requested based on specific parameters.
- Assist other departments and team members as needed in support of NHHA’s continuum of care model (i.e.) Legal, Marketing, Grants, Business Development and Data
HR Responsibilities
- Manage the recruitment process by posting job openings, reviewing resumes, screening applicants, scheduling interviews and other recruiting efforts as needed.
- Help facilitate the onboarding process for new employees, including welcome and first day emails, preparing orientation materials, assisting with orientation sessions and on ordering and managing of IT resources.
- Support the development and documentation of company policies and procedures for the Human Resources department.
- Provide timely responses to employee inquiries regarding topics such as, but not limited to, company benefits, timekeeping policies and procedures, onboarding and offboarding requirements, general help requests, etc.
- Maintain accurate and up-to-date staff lists, employee records and ensure compliance with company and industry standards.
POSITION REQUIREMENTS & QUALIFICATIONS
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Excellent verbal and written communication skills.
- Attention to detail and problem-solving abilities.
- Ability to handle sensitive information with confidentiality.
- Basic knowledge of HR practices and employment laws is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Bachelor’s Degree in Human Resources, Business Administration, or a related field.
- Positive attitude and customer service orientation.
- Ability to inspire and motivate teams, foster collaboration, and build strong partnerships.
- Knowledge of legal and regulatory requirements related to non-profit organizations.
- Passion for the organization's mission and a dedication to improving educational opportunities for learners of all backgrounds.
NHHA is an equal opportunity employer and welcomes candidates from diverse backgrounds. We offer competitive salaries and benefits packages, as well as opportunities for professional growth and development.
Job Type: Full-time
Pay: $68,640.00 - $72,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Ability to Commute:
- Santa Ana, CA 92704 (Required)
Ability to Relocate:
- Santa Ana, CA 92704: Relocate before starting work (Required)
Work Location: In person
Salary : $68,640 - $72,000
