Administrative Assistant

Job Description

Job Description

We are searching for a part-time Administrative Assistant to join our front desk team . The ideal candidate will need to be flexible and cover vacations and or sick calls when needed. The current hours for this position are, Monday through Thursday 3 : 30 pm to 4 : 30 pm and Fridays from 8 : 00 am to 2 : 00 pm.

JOB DESCRIPTION

Job Title : Administrative Assistant

Reports To : HR Coordinator / Executive Assistant

FLSA : Non-Exempt

DEFINITION :

Under general direction, this position performs a variety of responsible administrative support work by providing front-line customer service functions along with a variety of clerical support duties for the Company. The incumbent must have outstanding customer service skills and enjoy working with the public; will be expected to complete assignments in observance of established schedules; must be able to work independently, establish priorities and deadlines, understand and follow written and verbal direction, communicate effectively, and establish and maintain cooperative working relationships.

SAMPLES OF DUTIES :

The information listed below is meant to serve as samples of job duties and responsibilities for positions in this classification. This list is neither inclusive nor exclusive, but indicative of several types of duties performed. Consequently, this information does not reflect Essential Functions for any given position in this classification.

• Establish, develop, maintain and update filing system. Retrieve information from files when needed.
• Schedule and organize activities such as meetings, orientations, travel, and conferences.
• Answer incoming calls and route; accordingly, greet guests
• Sort and distribute incoming mail; Respond to regularly occurring requests for information.
• Handle confidential and non-routine information and explains policies when necessary.
• Work independently and within a team on special nonrecurring and ongoing projects; Prioritize and manage multiple projects simultaneously and follow through in a timely manner.
• Maintain adequate supplies of marketing materials.
• Type and design general correspondences, memos, charts, tables, graphs, business plans, etc. Proofread copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy; Generate and distribute reports.
• Provide administrative support for the Executive Assistant.
• Other responsibilities as assigned

KNOWLEDGE, SKILLS, AND ABILITIES

MINIMUM QUALIFICATIONS

A minimum of 3 years of experience in a secretarial or administrative professional role.

OR :

An associate’s degree or higher and a minimum of 1 year of experience in a secretarial or administrative professional role

OR :

Any relevant combination of education and experience as determined by the Campus President.

Other

A valid California Class "C" Driver's License may be required.

WORKING CONDITIONS

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend, reach, or stand as necessary.