Events Coordinator

Job Description- Events Coordinator

· Full Time

· Salaried /Non-Exempt

The Event’s Coordinator manages weekday and wedding events that require a friendly and knowledgeable representative, to assist with the sale, coordination, and execution of the event.

Duties and Responsibilities

· Performs as a member of the Events Department - reports to the Director of Events

· Sells events and generate new ideas for creating opportunities to increase client base.

· Engage previous clients to rebook past events or to create new events.

· Prepares Monthly reports assigned by Director.

· Inputs leads information into system, creates informational dialogue, schedules onsite meeting, books the event, creates folders, orders all requests for booked event, processes payment.

· Receives finalized information for timelines or extra needs and provides Events Specialist with necessary information for them to execute the event.

· Maintains the highest level of quality customer service with walk-in appointments and the POCs of events to ensure their satisfaction, including correspondence via phone, email, and in-person appointments.

· Maintains data management of the Events Department via Gather (booking software), shared drives, calendar requests, folder maintenance, etc.

· Maintains and prepares folders for Catering Meeting to include checking that all requests are completed and in proper date/time order.

· Assists in creating and disseminating various reports for the Events Department, to include the physical wall calendar, Monday/Wednesday/Friday Function Agenda and Credit/Debit monthly reports. Maintains the Events, Best Practices Manual, the Weekly Report email list, and Function Agenda Macro.

· Coordinates with other departments or agencies as required, including the IT Department, Theater & Concession Staff, Education, Volunteers, Valley Hospitality, Army, and Development.

· Accepts and processes payments for room and rental equipment.

Knowledge, Skills, and Abilities

• Planning and organization
• Decision-making skills
• Creative thinking
• Verbal and Written communication
• Leadership skills
• Time management
• Networking skills
• Attention to detail
• Sound knowledge of vendor management

· Adaptability

· Interpersonal skills

Job Requirements

· Must be able to lift 20 pounds and move at a rapid yet professional pace to prepare and tear down event spaces.

· Requires exceptional organizational skills, and the ability to prioritize with great attention to detail.

· Requires high energy and the stamina necessary to oversee a busy event calendar with accuracy, while under pressure. Maintains positive and professional energy while communicating with multiple departments, patrons, and board members.

· Ability to work nights and weekends as needed.

Job Type: Full-time

Pay: $35,600.00 per year

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Evening shift
• Holidays
• Monday to Friday
• Weekends as needed

Experience:

• Events management: 1 year (Preferred)
• Customer service: 1 year (Preferred)

Ability to Commute:

• Columbus, GA 31903 (Preferred)

Ability to Relocate:

• Columbus, GA 31903: Relocate before starting work (Required)

Work Location: In person

Salary : $35,600